UCC Committee Minutes 09-06-2009
Meeting opened at 16:26 mussel Standard Time

Present: [SJY] [RVS] [DJA] [DAA] [VIX] [MRD] [LAW] [NTU] [BMW] [TRS]
Apologies: [LOL] [CJS]
Absent: [M12]


Treasurer's Report
------------------
- Sent yet another email to soc@guild and soc-treasurer@guild on Wednesday after receiving a friendly email from Andy Gale (soc treasurer) reminding people about budgets.
- Have yet to receive a reply, will send it on to Dom Rose if there's no response soon.
- Have spoken to both of them in person, but haven't got any concrete reply.
- Balance is still roughly $2600.


Secretary's Report
------------------
- I've neglected most of my responsibilities as Secretary this past week.
- I'll email the list today or tomorrow if we have received any mail.


Fresher Rep's Report
--------------------
- Most freshers will have done at least 1 exam by now, which means that (if past trends hold) many of them have now failed their first unit(s).


Machine Technical Reports
-------------------------
Servers:
- Nothing to report.

Network:
- Nothing to report.
- Bright still does not suck.

Desktops:
- apollo now has a full keyboard with no missing keys.

Appliances:
- The elevator in the tape library is stuck.
 - Fixing this will require removing an opening the tape library.
 - Backups are currently being spooled to disk.

New Equipment:
- Nothing to report.


Drinks and Snacks
-----------------
- Coke run did not occur.
- We currently only have some lemonade left.
- Tentative plan for [NTU] to go on coke run on 11-06-2009.


Mail, Guild and SOC
-------------------
- See Treasurer's Report and Secretary's Report for information on this item.


Action Items
------------
- [CJS] to add 2009 membership forms to the database.
 - [CJS] is not available to make a report.
- [M12] to go on coke run.
 - Not done.
- [DAA] to archive old users' mail.
 - Not done.


General Business
----------------
- zanchey : LAN organisation (night pass, promotion)
 - [RVS] to obtain night pass and book loft.
 - [DAA] to send promotional email to UCC, SCISSA, CSSC etc.
 - Could also print out a simple poster, if anyone is interested in volunteering to make one.

- zanchey : Zone3 9to1 (June 20)
 - Motion to hold this event on June 20 at willeton zone, and giving [VIX] $100 for the deposit. 4 for, 1 abstains; motion passed.
 - [DAA] to send promotional email.
 - Conditions for the 9to1:
  - $100 deposit returned at end of night.
  - Minimum 15 people
  - $35 per person
  - No drugs/alcohol.
  - Must wear enclosed shoes.

- [LGM] checked out the Eyecare Centre's machine, looks like a fried motherboard.


Current Action Items
--------------------
- [CJS] to add 2009 membership forms to the database.
- [DAA] to archive old users' mail.
- [RVS] to obtain night pass and book loft.
- [DAA] to send promotional email about LAN and 9to1 to UCC, SCISSA, CSSC etc.


Meeting closed at 17:25 
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