UCC Committee Minutes 02-04-2010
Meeting opened at 16:05 MST

Present: [MRD] [BOB] [LOL] [ODF] [CJS] [TPG] [DAA] [TRS]
Apologies: [DJA]
Absent: [YES]


President's Report
------------------
- Moving things back from Arts this Tuesday (hopefully!)
  - Arts have offered to keep housing a sane number of servers, issue is
    access
- Went looking at AirCons with [LOL]
- Concern about how rapidly insurance claim is rising
- [MTL] looking for a data center for us

Vice-President's Report
-----------------------
- Apologies


Treasurer's Report
------------------
- Had a nap.
- SOC grants done by next week
  - Any outstand receipts should be handed to [BOB]
- Insurance claim is currently 86 items and over $30,000


Secretary's Report
------------------
- Looked at AirCons with [MRD]


Fresher Rep's Report
--------------------
- Freshers are unhappy with no club room, lost and confused without a
  clubroom.
- Lost a few more freshers, some have dropped out

Machine Technical Reports
-------------------------
Servers:
- We have three! Madako is now back up.
- General discussion of machine state, as usual damaged by rain

Network:
- Madako rebooted, ITS pushed routing back here, "should just work"
- To be invested on Tuesday when the MR comes back up

Desktops:
- Now three with SNAP access
- Everyone too scared to setup SNAP on linux

New Equipment:
- Dell PowerEdge 2650 from ITS


Drinks and Snacks
-----------------
- We need coke


Mail, Guild and SOC
-------------------
- We have them.
- There is a shoe repairer ([MRD] wanted this minuted).

Action Items
------------
- All Committee - repairing the club
  - Perspex now on windows
  - 2-3 weeks for new glass
  - Need to keep the MR roof clear until glass is replaced
  - [BOB] working on insurance

General Business
----------------
- [FEL] UCC to buy a Ubiquiti Rocket M5 Access point to replace the agingt
  WRT54, This is a MiMo AP with 2 antennas, It also has quite alot of power to
  each outside of UCC, and runs openwrt... See Tech list. Price is $150 AUD
  - General discussion. Some features would be nice but not sure it's
    something that we need at the moment.
  - To be discussed once storm damage + insurance has been dealt with.

- [MRD] and [LOL] AirCons
  - We have a 15A plug for AirCons
  - [MRD] and [LOL] only invesitgated 10A Models
    - 4.4kW $585 at Retrovision
  - Discussion of UCC wanting one or two AirCons
    - Problem with having one is lack of redundancy
    - All of the modern in wall units seem resonably exposed at the back
      though looking at the current units, this may not be an issue
    - Also issue of when UCC moves out of Cameron Hall
    - Two units seems to be the best option
  - Would be nice to have AirCon by tuesday when machines are turned back on
    - Or at the latest by the week after
  - If we get two, there is the worry that both would fail at the same time

[DAA] departs breifly to obtain a tape measure

- [BOB] approve $300 for LAN prizes plus expenses
  - 5x$20 JB-HiFi vouchers, 2x$25 JB-HiFi vouchers, $20 dispense credit
  - Additional $20 a table for 5 tables required for LAN
  - [LOL] seconds, unanimous

- [MRD] Quiz Night
  - [DAA] and [JCF] as MCs and Questions
  - Call for help organising the quiz night
  - [ODF] volunteers
  - [MRD] to discuss with UniSFA on how to proceed
  - 20th of May discussed as a date

- [BOB] put mermaid discs into a Core2 Due owned by Adrian
  - To buy the machine for a small fee
  - A wheel decision on how to proceed, purchase to be discussed once we have
    an amount

[DAA] returns with a tape measure

- Continued dicussion of AirCons
  - Window is 98.5cmx68cm
  - Discussion of most suitable options
  - Proposed to get a 5.4kW in-wall and a 2kW portable
  - $650-ish for the 5.4kW unit, and $300-400-ish for the portable
  - [MRD] proposes a budget of $1,200 for new AirCons
    - [LOL] unanimous
    - [MRD] to sort out new AirCons plus pickup on tuesday

Current Action Items
--------------------
- [MRD] to organise new AirCons
- [MRD] to discuss Quiz Night with UniSFA


Meeting closed at 17:17 MST
---
Meeting minutes are also available at http://ucc.asn.au/infobase/minutes/