UCC Committee Minutes 02-12-2010
Meeting opened at 18:16

Present: [MRD] [BOB] [TPG] [CJS] [DAA] [ODF] [YES] [JCF] [LOL]
Apologies: [DJA]


Presidents Report
-----------------
- Going to book O'Day stuff next Monday
- Waiting on [BOB] for sponsor list
- Spoke to ITS today
 - They are concerned about traffic usage across the university, so
at the moment UCC is OK


Vice-President Report
---------------------
 No Report


Treasurer's Report
------------------
- Paid 4 months worth of phone bills
- $2687.88 (Guild)
- $1767.08 (Westpac)
- AARNET usage through the roof
 - Following up on people who we don't believe have legitimate traffic
 - Monitoring usage and coordinating with ITS to keep things within
our "VC pays" agreement
 - Wheel to have a discussion this weekend about potential ways to curve this
- HH night went well, there's one coming up again on Saturday

Secretary's Report
------------------
 - Did not check mail


Fresher Rep's Report
--------------------
- No freshers since the exams
 - How do we get them in over the summer?
- Freshers do however appear happy
 - Until exam results come out next week anyway


Machine Technical Reports
-------------------------
Servers:
- Mylah
 - Upgraded to Squeeze
 - Promoted Mylah to take on virtual machine host role
 - Now has SAN attached
 - New interface cards
   - Ethernet
   - FC
   - SCSI
- Martello
 - Talk about upgrading soon
 - Been running very slow last week
   - Accidental `pkill -v` run when trying to fix things
- Mearsau
 - Upgraded to Squeeze
- Camwhore
 - Hardware upgrade
 - Cameras now partially working again
- Musdea
 - FreeBSD upgrade
- Manduba
 - [DAA] and [JCF] to coordinate repairs.

Network:
- We have one
- IPv6 range has now been moved
 - Would be cool if we could do tunnel brokering for those who really want it

Desktops:
- Thinterms have 32 bit colour when connecting to Windows hosts


Drinks and Snacks
-----------------
- [CJS] went on drink run. Has been reimbursed.
- We are looking for cheap coke.


Mail, Guild and SOC
--------------------
- Mail
 - Received some bills
- Guild
 - Submitted request to incorporate to Guild Executive
 - New Guild Exec has now come in
- SOC
 - Another year, another SOC council


Action Items
------------
- [BOB] to send an email to door list with what is expected
 - Not done
- [TPG] to print posters
 - Never got completed
- [BOB] to investigate stickers for membership.
 - Currently designing them
- [LOL] to determine venue for UCC Dinner.
 - Ongoing


General Business
----------------
- [BOB] set a date for the SGM
 - December 16 @ 5.45pm, day after the next Guild Exec meeting.
 - [LOL] to announce SGM date.
 - [BOB] to book venue.

- [TRS] member survey
 - Need to work out what we are trying to find out
   - don't have much idea of why people don't rejoin.
   - Given it's the end of the year, perhaps it's time to survey our
members and find out:
     - what they thought of UCC;
     - what they got out of their membership;
     - whether they'd rejoin; and
     - what they'd like to see improved or changed.
 - [LOL] and [DAA] to work on survey ideas

- [BOB] mailing lists
 - Way to email current members only and all members in general

Current Action Items
--------------------
- [MRD] to book 2011 O'Day "stuff"
- [MRD]/[BOB] to work on sponsorships / partnerships for UCC
- [BOB] to send email to door list with what is expected
- [BOB] to continue with membership stickers
- [BOB] to book venue for SGM
- [LOL] to announce SGM
- [LOL]/[DAA] to work on UCC Member Survey

Meeting closed at 18:51
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