UCC Committee Meeting Minutes 2016-05-20

Attendance: [CHS], [TBB], [EAR], [DJF], [BLZ], [SOS], [AMS], [MMM], [SAS],
[JMA]

> MEETING OPENED 1336

Confirmation of minutes from previous meeting
- [BLZ]: Yes

##President's Report
- [CHS] quit his job (mostly)
  - If anyone has a job offer for [CHS] that won't dissapoint his father, send him a message

- Looked into the communication room

##Education Report

##Social Report
- CS:GO
  - CS:GO mid-commit is GO
    - Is happening Saturdays at 3PM
      - Planning a 2 hour session of competitive matchmaking
  - High and low commit needs more hype

- CSSCman still wants to do DOTA
  - Weren't enough people at the Friday the 13th LAN for dodo

##Treasurer's Report
- too shit

- Cash reserve: $0.05
- WESSTPACE ERRYDAY: $4714.39
  - down by 44, thanks uni
- Guild no change
- Mastercard: $22.86

- only one bit of money was put in while the safe was open
  - kek

##Secretary's Report
- Mail was checked

- Plan to read how to wikiwiki a wiki wiki article

- Re: action item emails, ask me about my personal SLA
  - Need wheel member to help upload meme address

##Fresher Rep's Report
- Still fresh
- Pizza night to run at 6 on friday
   - Will be good
   - Have to leave early, [EAR] will take over

##Machine Technical Reports
###Servers
- Servitors are enraged due to lack of notice last minutes
  - [BLZ]: Sorry, I will correct it this meeting

###Network
- Network was struggles at the start of the meeting
  - Probs unifi?
  - CHS to investigate

###Desktops
- On the desk

- Porcupine moved

- Chubsucker moved

- One of the windows PCs was really slow
  - Spoilers, its all of them

##New equipment
- Nyet

##Drinks and Snacks
- [TPG] did a drinks run
  - Thanks!
  - [CHS] moves to reimburse [TPG] $166.16 for drinks run
    - [EAR] seconds, 8 for, 1 against, no abstain
  - Next time please contact the treasurer

- [DJF] did a drinks run
  - Thanks
  - "Let me get it up" - [DJF], 2016
  - $235.60
    - [BLZ] moves to reimburse [DJF]
      - [CHS] seconds, 1 for, 8 against, no abstain
  - He paid with the card, no reimburse due

##External Affairs
###Mail
- There was an invoice for two charges of $22 each, totaling $44 from UWA
  - [TBB]: What for
    - [BLZ]: It literally, figuratively, says invoice. As in the charge is for
      an invoice?
    - Probably for the telephone
  - Has been paid

###Guild/SOC
- There was a SOC meeting
  - TBB went
  - Leadership training is due June 28-29
  - First aid training
    - Subsidised by Guild to $85pp
    - 21st of May, starts 0930
    - 28th of May, starts 0930
  - Fresher training
    - Too late, freshers already stale
    - A tour, and a general training

> [JMA] arrives 1412, after talking to a girl and stopping by broadway

    - CCZ 24-hour access for Exec.
    - Storage space re-application
      - Committee discusses applying for extra storage space
        - [TBB] and [SAS] to reapply for storage space/extra strorage 
    - There is now a UWA snapchat
      - Memepics inc
    - Voted for new treasurer. The one that we wanted
    - UWA Women in business and UWALC applied

> This meeting is why CHS misses his awp shots
  > Tilted 2016

###Other Entities
- AISIEC Internation Interships
  - [EAR] and [TBB] went
    - They talked about the club for attendees
    - There were some pretty good offers too
    - Pretty average pizza though
    - If anyone missed out and is interested, hit up [EAR] with a message

- Associations New Law Information Session
  - 25th of May 4.15 - 6 PM
  - [CHS] attending
  - "to help local associations and clubs learn and apply the changes to
    association laws"

>  [SAS] Leaves 1430

##Events
- Hearthstone Tournament
  - never discussed
    - rip
    - Huge
    - 3 new signups
      - 2 new active members
        - Welcome, sorry.
    - Barely enough machines
      - Needs more windows
    - Thanks to [LDA] for running it
  - CHS moves to reimburse LDA $25 AUD
    - BLZ seconds, 9 for

- Quiz night
  - Ok
  - Tav invoiced Unigames
    - Taylor pays the costs
  - UCC will be dividing the profits

- FNAFLAN
  - Lower than hoped attendance
    - Most likely due to late advertising
    - 15 attended
  - [DJF] and [CHS] are both trash at vidya
  - War3 Pictionary custom map surprise smash hit
  - CSGO teams were csgoing well
    - Not actual organised teams, casual teams
  - Next LAN ideally a Saturday
    - Then the LAN after on a Friday
    - ETC

- Pizza Night
  - Soon(tm)

- Tech Talks
  - Frames confirmed for tech talk 2/6
  - JVB wants to talk next semester
    - Data manipulation and web stuff
  - 3D printer talk

> [SAS] arrives 1440

- Cameron hall larp
  - ongoing

- Camp
  - RMP should be approved today
    - So much bureaucracy, so much time
  - last time we covered half of the first aid course
    - do we do the same again?
      - Committee says 
      - [CHS] moves that we do fully pay $170 for 2 first aiders
        - [TBB] seconds, 5 for, 1 against, 3 abstains

> [TBB] leaves 1451

      - [CHS] moves that we do fully pay $85 for [CHS] as camp leader for
        first aid
        - [BLZ] moves to amend the motion to $42.50
          - [DJF] wants to have [CHS] on official paperwork as a formalized
            secondary first aider.
          - [CHS] is happy to make this change, [CHS] to revise camp forms
        - [JMA] seconds the amend, 6 for, 1 against, 1 abstain
        - [BLZ] seconds, 7 for, 1 abstain

> [SAS] leaves 1503

##Action Items
- Polo Shirts to be looked into [CHS], [TBB] 
  - [TBB] investiaged
  - Ongoing

- Education team to follow up with [*OX] about tech talk
  - Happened, tech talk is planned, see ed report

- Mild money problems to be followed up by [DJF] 
  - Hopefully sorted out this morning

- [SOS] To draw CSGO fb group banner
  - [SOS] absent, probably ongoing

- [AMS] and [CHS] to reply to email and attend
  - Didn't happen, [CHS] busy and [AMS] sick, will try to follow up soon

- [BLZ] to email ucc@ about clubroom cleanliness
  - Ongoing

- [BLZ] to wikify eggman
  - Ongoing

- [SAS] to sort out UWAnime wifi
  - Ongoing

- [CHS] to contact security
  - Ongoing

- [SOS] to MSPAINT Camp
  - Done

- [CHS] to follow up with internal review of committee
  - All committee members have finally done their homework
  - [CHS] to individually follow up with people this week

- [AMS] to look into which machines need new harddrives/Corvo problems
  - Ongoing

- All of committee to look into purchases for desktop machines
  - HAHA, good joke, [CHS] to make people follow it up this week

- [DJF] to buy consumables for the club
  - Some of it has been done
  - Some of it still to be done
  - Cash and Carry run to be done next week

> [EAR] leaves 1514

General Business
----------------
- [TPG]: Reimburse [TPG] 166.16 (see receipt in safe) for drink run
  - Approved, see Drinks and Snacks section

- [MSH]: reimburse MSH $39 for ucc.asn.au renewal
  - [CHS] moves to reimburse [MSH] $39 for ucc.asn.au renewal
  - [BLZ] seconds, 6 for, 0 against, 0 abstain

- Dooring of Kian Targaagh
  - At 1729 on Thursday Kian Targhagh aka captaincrunch left the room open without door
    memebers
  - [CHS] arrives at the clubroom at 1800 to find the room open with people
    inside, but no door member
  - [CHS] then doors captaincrunch, discussion to be held at the next
    committee meeting (today)
  - [EAR]'s opinion before he left: We should warn him formally and seriously, but take no
    further action
  - captaincrunch normally opens the room, but rarely closes it, and assumed
    there was another door member in there
  - A majority of attending committee agrees that captaincrunch should be undoored
    - Majority of attending committee believes that the dooring was sufficient warning
    - Email to be sent formalising the undooring of captaincrunch
  - There has been some failing of committees processes, there is no easily
    accessible list of door members that is up to date
    - [AMS] proposes a physical list of door members with pictures in the
      clubroomn
      - [JMA] to prepare this
    - Webpage with list of door members is horrendously out of date
      - [JMA] to update the webpage

- [CHS] leaving the safe open
  - On Saturday morning of FNAFLAN, [CHS] opened the safe to use the keys that
    access the desktop machines
  - The safe was left opened by [CHS] with the bolts out, and as they key was
    removed, the safe couldn't be locked
  - captaincrunch noticed the safe was open at 1430, didn't notify [CHS] as he
    was still in the room and assumed he was still using the safe
    - Committee agrees this was reasonable
  - [CHS] leaves the clubroom (with his keys)
  - Next time this is noticed is at midnight by [JMA], who informs committee
  - [CHS] and [DJF] both quickly return to the clubroom to close the safe
  - [DJF] hasn't yet counted the money in the safe
  - One significant issue was that the safe couldn't be closed by door
    members by anyone but [CHS] and [DJF]
    - (they are the only two committee with access to the safe)
    - This has now been resolved as there is a safe key within the safe that
      can be removed if the safe is open to lock the safe, and then the key
      returned via the slot on the top
  - [DJF] to officially warn [CHS] for his failiure by email


- [CHS]: anything else for GB?
  - [BLZ]: big ol' bag o' dicks

Meeting closeed 1550

Minutes uploaded by [BLZ] at 15:53 on 2016-05-20