UCC Committee Meeting Minutes 2019-05-24
========================================
Attendance:
[FVP] [MLG] [MPT] [TEC]
Apologies:
[THA] [420] [JGM] [DBA]
Meeting opened at 14:16
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## Confirmation of minutes from OGM 2019-04-30
## Confirmation of minutes from 2019-03-29
## Confirmation of minutes from 2019-05-10
## Confirmation of minutes from 2019-05-17
- [TEC] motions to confirm all the minutes
- [FVP] Seconds
- Passes unanimously
Committee Reports
=================
## President's Report
- Organised BBQ stalls for selling camp tickets, see below.
- Been busy with assignments.
- Not had time to work on uccportal, but will get something workable for account locking done in the next week or so
## Vice President's Report
- Been busy with assignments
- Resigned from PCS committee
- Did most of action items
- Have not done anything for study event yet
## Secretary's Report
- Found out that the Treasurer does not know how to cook.
- Delegated [BOB] to teach him to cut up an onion.
- Sent out some emails
## Treasurer's Report
- Sorry, I can't make it today because of assessments.
- Westpac: $987.84
- Guild : $3246.84
- Pink slip for posters is not done, I haven't had the time. I think you can do one even without me though.
- For some reason the tables below still refuse to align nicely after processing
|--------------|-------|
| Drink | Total |
|--------------|-------|
| null coke |$ 31.28|
| coke |$ 19.95|
| Pasito |$ 7.56|
| solo |$ 4.00|
|screaming soda|$ 3.36|
| lemonade |$ 0.84|
| kole beer |$ 0.84|
|--------------|-------|
|----------|-------|
| Person | Total |
|----------|-------|
|alexjthat |$ 21.39|
|shelrock1 |$ 16.90|
|arsewisely|$ 13.96|
|osterguard|$ 13.30|
| random58 |$ 11.87|
|----------|-------|
- Acknowleged the circular motion to budget $2041 for parts for two computers.
- Passed: 6:0:0
- [MPT] motions to budget $37 for postage for the computer parts
- [FVP] seconds
- Passes unanimously
## Fresher Rep's Report
## OCM Reports
[TEC] Have discovered that uniprint is open on Saturday, so that works well for me.
- Expect Certificates in the near future.
- Discovered just how lazy Felix is
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- ACTION: [FVP] to advertise next wheel meeting in the club room.
Machine Technical Reports
=========================
## Servers
Still exists
## Network
Works
## Desktops
On desks
## Misc.
- A keyboard may not have been working, [FVP] thinks it was fake news.
- [BOB] bought parts for the new computers
- Thanks [BOB]
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New equipment
=============
Drinks and Snacks
=================
- [MPT] to people reading the minutes, if you have time, please fill up the snack machine when you see that it is empty
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External Entities
=================
## Mail
- [FVP] Did not check because he got his keys locked into his car.
## Guild/SOC
- More meetings happening soon, but not sure.
- [TEC] SOC is not being agreable re: tagging.
- Looks like the regulations are being misinterpreted.
[JGM] arrives at 14:28
- [JGM] Do we want to fight SOC?
- [MLG]/[TEC] We want to know what the regulations actually are.
- [JGM] is it worth training UCC members to do the tagging for this
- [MPT] We shouldn't have to do this, search for regulations, as according to the law and UWA's policy UCC is a non-hostile environment and shouldn't require tags.
[JGM] leaves at 14:36
- [FVP] Suggests to just be nice
## Other Affairs
Events
======
## Committee organises stuff date
- Tentetavely Firday the 14th of June
- Could invite people who are interested to discuss
- Might involve free pizza
- [MLG] motions $50 for pizza for the meeting
- [TEC] seconds
- Passes unanimously
- ACTION: [MLG] to send email to UCC@ and to check with other committee members that the 14th works for committee organisation day
## [MPT] Study event.
- Happening Wednesday
- [FVP] notes that there will be no gaming during this time
- [MPT] 4pm-7pm.
## Tech talks
- next semester
## Camp - [FVP], [MPT], [MLG]
- BBQ stalls & volunteers so far:
1. Wed 5th June (CITS1401) 14:00-17:00, outside Winthrop Hall - [FVP]
2. Fri 7th June (CITS2200) 10:00-12:00, outside Exercise Science Gym (close to Business School) - [FVP] [MLG]
3. Fri 7th June (CITS1001) 15:00-17:00, outside Winthrop Hall - [FVP], [420] [MLG]
4. Mon 10th June (CITS2401) 10:00-12:00, outside UWA Sports Fitness Centre - [FVP]
5. Mon 10th June (CITS3002) 15:00-17:00, outside Wilsmore LT - [FVP]
- Food & budget:
- Suggestion: $7 student/guild memberships, plus free sausage (or $6 memberships without sausage)
- $5 memberships with camp ticket and free sausage
- [MLG] Are we allowed to sell memberships for that price?
- [FVP] Yes, and it is sememster two, so half price memberships for those stalls.
- [MLG] $2 sausages, free membership.
- To Buy:
- sausages (24 for $9.50), $40 per stall
- onions ($3/kg), $5 per stall
- bread or buns (1 loaf for $2), $6 per stall
- sauces (tomato, mustard, BBQ - $5 each), $10 per stall
- gloves, paper towels - $20 total
- Budget: round up to ~$70 per stall, plus $20 for total of $370
- Buy sausages before stall each day, so we don't get a huge amount extra in case they're not sold
- Borrow one of the old fridges in Cam Hall to store leftover food?
- Sell sausages at $2 each (or free with membership?)
- [MLG] Motion $400 to budget for sausage stalls
- [FVP] seconds
- Passes unanimously.
[TEC] leaves at 14:51
Meeting is ajourned 14:51 due to lack of quorum.
(Meeting is over due to future lack fo quorum)
------------------- ##Below is in the agenda but was not discusses, will be discussed at the next meeting--------------------------
- Stall setup stuff:
- Need posters / signage in stall
- Advertise BBQ price, and any available tickets/discounts
- Need at least one laptop with bright screen & wifi to do signups
- 3x3m marquee can be borrowed from UniSFA, don't break it (or else!)
- BBQs booked from Guild
- Need someone to scope out the venues & determine where to put the stalls
- Need an esky + cold packs to keep unused food cold
- Need cash float + Square reader
- 1 volunteer has replied so far
- [BOB] had volunteered for head chef
## Tech Fixup 17th June - [FVP], [DBA] 2pm onwards. (Pizza 5:30)
- [FVP] will talk to [DBA] and figure out which tasks to work on.
- Someone needs to do a Facebook event & email once this is done.
## Quiz night
## Ethical Hacking stuff - David Glance
## Study event with Data Science Club
- No responses to volunteer request via email
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Action Items from 2019-05-17
============================
- [FVP] to organise BBQs
- done
- [FVP] to email CSSC and ask them to advertise for camp - also do this in person
- [FVP] emails for volunteers for study event with data science
- done
- [FVP] to do or ask wheel to create [private] archives of committee-only
- [FVP] to do movie night 31st May
- [FVP] to continue with door review/intro thing
- [MPT] Send things to guild for camp stuff
- [MPT] Figure out when all the CITS units are having exams/where
- [MPT] to follow up if he doesn't hear anything in a week from SAC.
- [MPT] Organise study event maybe
- [MPT] To do the facebook thing for camp
- [MLG] to send email for camp - advertising
- done
- [MLG] send email for camp, volunteers for RSA, First aid, cooking
- done
- [MLG] TO create staff roster for camp once we have volunteers
- waiting on people to volunteer
- [MLG] to email door for volunteers for sausage sizzles
- [FVP] beat them to it
- [MLG] to do email and fb event for 31st May movie night
- Was waiting for the right moment, not done
- [MLG] to bring in a copy of Starship Troopers
- [TEC] is going to sort out tagging stuff
- Waiting on replies from SOC
- [TEC] to email around for sponserships
- ?
- [TEC] create list of places to go for sponsorship in Perth
- ?
- [420] Figure out when all the CITS units are having exams/where
- [MPT] did
- [JGM] Prepare posters for Tech Fix up event 17th June
- not done
- PCS to organise programming competition for camp
- Not reported
- [FVP] Follow up with Bre and send stuff through to committee
- not done
- [FVP] and [JGM] to sell excess server stuff like the two still-working M4s
- working on it
- [MLG] Send email out communicating for volunteers and advertising head chef
- Done
- [THA] find and budget parts for new computers - pinball and porcupine
- budget \$2000
- Now done and purchased
- Thanks [BOB]
- [TEC] Prepare HLM certificates for new life members
- Probably will be done tomorrow
- Will prep to hand out at next wheel meeting probably
- [JGM] and [FVP] to sell excess server stuff like the two still-working M4s
- Working on it, once assignments are done.
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General Business
================
- [SPK]: Review of responsibility of door members to close things such as the machine room/tool cupboard after themselves if they are the only one in use of it to avoid the shifting of responsibility unknowling onto other members of door
- [MLG] Budget for PC upgrades
Current Action Items
====================
- [FVP] to advertise next wheel meeting in the club room.
- [FVP] to email CSSC and ask them to advertise for camp - also do this in person
- [FVP] to do or ask wheel to create [private] archives of committee-only
- [FVP] to do movie night 31st May
- [FVP] to continue with door review/intro thing
- [FVP] Follow up with Bre and send stuff through to committee
- [FVP] and [JGM] to sell excess server stuff like the two still-working M4s
- [MPT] Send things to guild for camp stuff
- [MPT] Figure out when all the CITS units are having exams/where
- [MPT] to follow up if he doesn't hear anything in a week from SAC.
- [MPT] Organise study event maybe
- [MPT] To do the facebook thing for camp
- [MLG] to send email to UCC@ and to check with other committee members that the 14th works for committee organisation day
- [MLG] TO create staff roster for camp once we have volunteers
- [MLG] to do email and fb event for 31st May movie night
- [MLG] to bring in a copy of Starship Troopers
- [TEC] is going to sort out tagging stuff
- [TEC] to email around for sponserships
- [TEC] create list of places to go for sponsorship in Perth
- [JGM] Prepare posters for Tech Fix up event 17th June
- PCS to organise programming competition for camp
- [TEC] Prepare HLM certificates for new life members
- [JGM] and [FVP] to sell excess server stuff like the two still-working M4s
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*Minutes uploaded by [MLG] at 15:33 on 2019-05-24*