# UCC Committee Meeting Minutes 2021-09-15
- Last committee minutes uploaded to the website?

## Attendance
- [TEC] Timothy Chapman, President
- [MPT] James Arcus, Vice President
- [BLU] Grace Fowler, Secretary
- [EGG] Alex Barker, Fresher Representative
- [OKC] Benjamin Wright, Ordinary Committee Member
- [APA] Alistair Parkinson, Ordinary Committee Member
- [LCY] Chien Yi Lo
- [BRD] Cormac Sharkey
- [LIZ] Elizabeth Thatcher
- Lara Frcej
- Julia White

## Apologies
- [LMH] Liam Hammond, Treasurer
- [HET] Nicholas Clements, Ordinary Committee Member

## Absent

## Start Time
- 13. 26

# Committee Reports

## President's Report
- Nothing that won't be explicitly brought up later.

## Vice President's Report


## Secretary's Report
- I've started to borrow the android plushy for the day before I go home.
- Have purchased my camp ticket.

## Treasurer's Report
- Current Balances:
 - Old Term Deposit Account: $44,819.25
 - General Westpac Account: $1,108.97
 - Westpac Card Account: $17.59
 - Guild Account: $5,186.12

- Keeps forgetting the paste function isn't Ctrl + v on vigenda...
- Will deal with the dispense log on the whiteboard today.

## Fresher Rep's Report
- Mid-sem study wooo :')

## OCM Reports
- [HET]
 - I have one simple task yet have still failed to achieve it.
 - I should be back in person come next week.

# Machine Technical Reports

## Servers


## Network


## Desktops


## Misc.
- Parts for Felix?

# Action Items from previous meeting
## [TEC]
- Talk to Guild about server solutions.
  - Progressing (Ongoing).
 - Still nothing from Kevin and Lauren.
   - Ongoing. 
- Poke James to poke people for action items.
  - Poking attempted, results unsatisfactory. Will repeat.
  - Ongoing.
- Give the Discord file to [EGG]
  - Done.
- Make a big discord post with all of the updates.
  - Ongoing.

## [MPT]
- Send [APA] prior work on sponsorship.
  - Not done.
- Find the secretary keys for [BLU]
  - Not done.
- Look into server cooling Australian company quotes.
  - Ongoing.
- Give [BLU] the annual meeting minutes (Before the next GM)
  - Ongoing.
- Send an email changing the next bust bee from the 2nd to the 9th of October.
  - Ongoing.

## [APA]
- Write up what the sponsorship pamphlet would look like.
  - Ongoing.
- Make and print out a poster on A3, saying we have a controller and VR.
  - Done.

## [HET]
- Talk to his father who works for Sales Force, about what they're willing to do.
  - Ongoing.

## [EGG]
- Buy drawers for cables budgeted last week.
  - Ongoing. 

## [BLU]
- Email door about enforcing the clubroom rules.
  - Ongoing.
- Email tech list about tec talks.
  - Ongoing.

## [OKC]
- Look into hiring professional cleaners for the couches.
  - Done.
- Order it at 10am.
  - Ongoing. 

## [LMH]
- Look into where we can get a vertical banner.
  - Ongoing.

# New equipment
- Nick donated a scanner.
  - [TEC] Moves to: Accept the scanner.
  - [APA] seconds.
  - Unanimous. 

- ACTION [EGG] To: Buy drawers for cables budgeted last week.

# Drinks and Snacks
- Someone please get crunchies again.
- Have run out of diet coke.
  - Should go on a snack run soon.

- [MPT] arrives 13.33

# External Entities
## Mail
- [BLU] hasn't checked the mail.

## Guild/SOC
- Tenancy Inspection.
  - Is postponed due to conflicting schedules.

## Other Affairs

### Uni IT
- Want the document posted in the minutes last week by this Thursday. 

# Events

## VR Event 2
- EMP approved.
- Will put announcement up today and Monday (If not, poke [EGG]).
- Not much else to say... it's happening.

## Cam Hall Quiz Night
- Will have the wrap up meeting this Saturday.

## Tech Clubs Quiz Night
- No meetings.

## Joint Camp 2021
- Post budget here.
- Can start selling tickets.
  - Need to instruct door on how to sell them.
- [LIZ] made a dispense option to buy camp tickets.

- ACTION [BLU] To: Send an email about what to do to buy a camp ticket.

## Tech Talks
- Will there be any interest if we talk about Github open source development?

## Relay For Life
- Try to get members to show up.

## Cameron Hall-o-Ween
- Have decided to hold it on Sunday the 14th of November at a licenced venue.
  - Still researching as the proposed bar, 77 bar has closed.
  - Thinking about changing the date if we go to the Tav.
- Post minutes.
- Will have our second meeting on Thursday.
- Do we have any Halloween decorations in storage?
  - There's shared Halloween decorations in the hallway. 

# General Business
- Busy Bee Door members
- Failure to respond to consecutive reminder emails.
  - Should ask them on discord why they didn't respond.
  - If they don't give a sufficient answer, we will kick them off door.

- OGM at the end of semester
  - To talk about what to do with the $40k sitting around.
  - Does [LMH] have any ideas?

- Ask Vanguard about options they have for a non for profit organisation.

- [LIZ] has replaced the printer ink.

- [OKC] got a quote of $180 to clean the couches on Saturday the 9th of October.
  - ACTION [OKC] to: Organise the couch cleaning at 10am.

- [MPT] brought his upholstery cleaner on Monday.
  - It was tedious and loud. 

- Christmas has had a black screen when playing multiple games.
  - Might be something to do with the X-Box controller and Windows.
  - Does it need a stress test?
  - [LIZ] will look into it more. 
  
## Meeting Ended
- 13.53