UCC Committee Minutes 14-02-2010
Meeting opened at 13:44

Present: [LOL] [RVS] [DJA] [CJS] [BOB] [TPG] [NTU] [MRD] [MTL]
Apologies: [M12] [DAA] [VIX]
Absent: [SJY]


President's Report
------------------
- Have contacted people for printing Fresher Guides and membership cards
 - Turns out UniPrint is the cheapest.
 - Thanks to [MRD] for organising this.
- Purchased laminations sleeves.
- Went to the bank to become a signatory for our account.


Treasurer's Report via email
----------------------------
- After payment of recent bills and the T-shirt expenses, the current balance is $1,712.86.


Secretary's Report
------------------
- Checked mail a couple of times, nothing of note.


Fresher Rep's Report
--------------------
- Polo shirts, we have them.
- Looking to run the programming competition next year, trying to get code off [LAW].


Machine Technical Reports
-------------------------
Servers:
- UWA had various power fluctuations over 9th February, this took down martello 5 times. Power appears to be stable now.
- mooneye went down some time shortly before the meeting began.

Network:
- Resnet is still slow, might be faster by the start of semester but no guarantees.

Desktops:
- combtail has been upgraded to an HP DC7600 something, see tech@.
- cephalopod has had more RAM and a new case added.
- curdane needs fixing, using USB devices causes the machine to freeze.
- If samba is upgraded 3 machines will receive an installation of Windows 7.

Appliances:
- Tape library mentioned last meeting should be installed today.
- [MRD] hints at LCD screens possibly arriving soon.

New Equipment:
- We have some new Suns, thanks to the persuasive efforts of [MRD] and [JCF]. See tech@ for more information.
- New CPU and memory board for musundo, 2 x 1.2 GHz CPUs and 8GB RAM, thanks [TRS].
- Correction from previous minutes, the 8 P4s were procured by [MRD].


Drinks and Snacks
-----------------
- [FEL] didn't end up going on snack run because he's in hospital again.
- Snack run redelegated to [NTU].


Mail, Guild and SOC
-------------------
- No notable mail.
- [CJS] to attend SOC meeting this Wednesday at 6:30pm.


Action Items
------------
- [RVS] to send notice of the 2010 AGM.
 - Not done yet, AGM is still over 3 weeks away.

- [DJA] to obtain a final invoice for polo shirts.
 - Done.

- [LOL] to chase up payments for polo shirts.
 - Not done.

- [SJY] to contact Henry from Guild Finance to organise O-Day float.
 - No report.

- [LOL] to ensure that Fresher Guides, membership cards, and lamination pouches are ready for O-Day.
 - Done, thanks [MRD].


General Business
----------------
- [RVS] : [RVS] suggests purchase of some new 320GB hard disks to upgrade some of the better machines in UCC.
 - Many of the machines don't have enough space for the roaming profiles of the UCC members who make frequent use of Windows machines.
 - It would enable us to set up multiple Windows operating systems with plenty of room spare for some distribution of Linux and/or OpenSolaris.
 - [LOL] moves to approve purchase of 4 320GB hard disks at a price of $70 or less, [RVS] seconds, unanimous.

- [TPG] : [TPG] wishes to apply for coke.
 - [DJA] moves to add [TPG] to coke subject to passing the LOLCAT, [RVS] seconds, unanimous.

- [TRS] : Request $140 as the club contribution of half the cost of CPU/RAM board for musundo.
 - [RVS] seconds, unanimous.

- [TPG] : Would the club like a Punchdown Tool? Brand new, $21.80.
 - The Guardian of the Tool Cupboard and Senior Technical Communications Officer both approve.
 - [LOL] seconds, unanimous.

- [BOB] : Need to nominate someone to attend the SOC meeting next wednesday at 6pm.
 - Done, see Mail, Guild and SOC.

- [DJA] : Reimburse [DJA] $1218.25, not in coke credit, for polos.
 - Done.

- [MRD] : Reimburse [MRD] $150.50 for O'Day printing of membership cards (done) and freshers guide (printing now @ UniPrint - need cash for pickup) - non-coke credit.
 - [LOL] seconds, unanimous.

- [NTU] : Would the club like to purchase a power meter? Should be $25, from Home hardware.
 - [RVS] seconds, unanimous.

- [LOL] : Reimburse [LOL] $14.48 for purchase of lamination sleeves.
 - [RVS] seconds, unanimous.

Current Action Items
--------------------
- [RVS] to send notice of the 2010 AGM.
- [LOL] to chase up payments for polo shirts.
- [SJY] to contact Henry from Guild Finance to organise O-Day float.
- [CJS] to attend SOC meeting this Wednesday at 6:30pm.


Meeting closed at 14:27
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