UCC Annual General Meeting 2013

Present:
 - Samuel Moore [SZM]
 - Lyndon White [*OX]
 - Jordan Meerwald
 - Ryan Nicholson
 - Steven Correia
 - Trent Bersan [TJB]
 - Cain Nixey [BLZ]
 - Ben Armstrong
 - Rhys McConnel
 - Mitchell Pomery
 - Randal Adamson [RNZ]
 - Ash Tyndall [ASH]
 - Chris Squire [CJS]
 - Brayden Neale
 - Andrew Adamson [BOB]
 - Fiona Gearon [BGR]
 - Erin Steicke [XON]
 - Mark Anderson [NEO]
 - Tim Davies [TFO]
 - Keir Campbell (vanish)
 - Rachael Lappan
 - Shaun Doray [BOJ]
 - Leighland Swan
 - Blair Young
 - Oscar Hermoso
 - Tim Killick
 - Samuel Shenton [SAS]
 - Alasdair Penman
 - Andrew Briscoe
 - Jonathan Van Buren [ODF]
 - Andrew Seeley [AMS]
 - Andrew Gozzard [GOZ] 
 - Jonathon Astbury [JAB]
 - David Gow [SLX]
 - John Hodge [TPG]
 - Adam Marshall [EDO]
 - Cam Locke
 - Jeremey Cole [M12]
 - C. C. "Blake" [KAT]
 - Nick Bannon [NTU]
 - Roland Kerr [LDT]
 

Apologies: 
 - [DTK] Dylan Kerr

Meeting opened at 13:06

- President's Report
  - Has bad memory of what happened last year
  - Highlights:
    - MegaLAN roaring success
      - Thanks to Tav for slushie machine
      - Terrible pun derails meeting
      - Wants next committee to run another one
    - Camp was good, already confirmed for this year
      - Internet worked out in the end
      - [BOB] is not allowed to wake people up with Mario ever again
    - Talk with Senator Scott Ludlem
      - Very interesting event
  - Downsides:
    - Drama ("personality conflicts")
    - Was not able to fix the drama
  - Thanks to [SZM] for his work before resigning
  - Thanks to all of commitee, despite the drama
    

- Vice-President's Report
  - What a year!
  - Repeats things John said
  - Thanks all of committee members for 2012
  - Thanks to all non-committee members esp [BOB] and [MRD] for all their help
  - Good luck to next year's committee
    - Would like to see another MegaLAN
    - Already had some events this year, would like to see lots of events next year
    - Try and have fun
    - Would like to see committee members lasting the whole year
    - Encourages Freshers to go for Fresher Representative    

- Treasurer's Report
  - Despite best efforts of committee, we still have money
  - See attached Financial Report

  - [BOB] asks [EDO] to send new committee a full financial report before the next meeting
  - [SLX] notes that members are able to look at our financial records; see the new Treasurer
  - [BOB] notes that there will be a link from the minutes


- Fresher Representative's Report

  - Recieved 70 signups from O'Day
    - Unfortunately down from 2012 (~170) and 2011 (~120)
  - 8 after O'Day for first time members
  - Lots of events in 2012, we've already done a lot this year
    - Fresher Welcome and LAN were successful
    - Encourages Freshers to attend events
  - Thanks [RME] and [NVS] for the FUCC scholarships
  - Thanks for all the LANs
  - Duties for Fresher rep:
    - Introduced "Fresher of the Week" this year. Would like to see it continue.
      - Good way to make Fresher Rep meet the Freshers. Gave Fresher rep a purpose.
      - Encourages Freshers to be involved with club
  - Thanks to committee and anyone else who helped this year
  - Thanks to Freshers

- Secretary's Report
  - [DTK] sent apologies
    - Retroactive report: He says "Thanks"

- Motions on Notice
  - None

- Election of the 2013 Committee
  - Election of two (2) returning officers
    - [ASH] nominates self, [TJB] seconds
    - [CJS] and [NTU] nominated by [SLX], [*OX] seconds
    - [CJS] and [NTU] are elected as returning officers

  - Suspension of Standing Orders
    - Passed
    - [SLX] any last minute resignations?

  - Elections conducted by returning officers
    - [CJS] gives speech
    - [NTU] explains the election process
    - [CJS] explains the role of OCMs
    - [SLX] notes that executive members must be full time students, financial members of the club, and the guild

  - President
    - [SLX] nominated by [SZM],  [*OX] seconds, declines
    - [ODF] nominated by Camlock, [*OX] seconds
    - [SAS] nominated by [GOZ], [TJB] seconds
    - [GOZ] nominated by [BLZ], [TPG] seconds, declines
    - [TPG] nominated by [SLX], declines
    - [ASH] nominated by [BLZ], Cat seconds
    - [RNZ] nominated by [EDO], declines
    - [M12] nominated by [BLZ], Cat seconds
    
    - Candidates to give 30s speeches
      - Short argument about how long speech should be
    - Candidates give 60s speeches
      - [ODF], [SAS], [ASH], [M12]
    - Candidates answer questions from members
      - How often are you in UCC? [*OX]
      - Are you on the committee of any other clubs? Sean Dorey
      - What is your ratio of saying to doing? [BOB]
      - How much free time would you have to cope with issues and drama... such as committee members resigning? [TPG]
        - [EDO] extends question to cover other issues such as theft, storms, etc   
    - [BOB] procedural motion to allow candidates to vote, unanimously passed (despite grumbling)
    - [CJS] explains voting system (everyone gets n-1 votes)

    - Candidates leave room. Voting conducted by returning officers
    - [SAS] is elected as 2013 President

  - Vice-President
     - [ODF] nominated by [JAB], [ASH] seconds
     - [M12] nominated by [TPG], [ASH] seconds
     - [SZM] nominated by [SLX], [ASH] seconds
     - [ASH] nominated by [EDO],  Steven Correia seconds
     - [RNZ] nominated by [SAS],  [BOB] seconds
     - [GOZ] nominated by [*OX], [SLX] seconds, declines
     - [NEO] nominated by [GOZ], [SLX] seconds
     - [SLX] nominated by [*OX], [SZM] seconds, declines
     - [*OX] nominated by [BOB], [ODF] seconds

     - Candidates give speeches...
       - [ASH] wants his to be minuted. It was "Kill me now."
       - [*OX]'s speech was *cough*

     - Questions:
       - [TPG] repeats previous question about time for dealing with problems
       - If you have a car and a finance degree and don't get Vice-president, will you nominate for Treasurer? [ODF]

     - Minutes stop for a bit because [SZM] was nominated
 
     - [SZM] is elected as Vice-President
  
  - Treasurer
     - [NEO] nominated by [TPG], [SLX] seconds
     - [ODF] nominated by [EDO],  [*OX] seconds
     - Ryan Nicholson nominated by [ODF], declines
     - [XON] nominated by [GOZ] [RNZ]
     - [TPG] nominated by [BOB] [*OX]
     - [*OX] [BOB] [SLX]... [*OX] threatens [BOB]... and then accepts

     - Candidates give speeches...
       - [*OX] complains about money and then withdraws nomination
     
     - Questions for candidates:
       - Are all candidates available to attend treasurer training tomorrow night? Steven Correia
       - Do you have a car? Ryan Nicholson
       - What's 15 times 15 (are you good with maths)? [M12]
       - On a scale from 1 to 10, where 10 is maximally jaded, how jaded (towards UCC life and guild) are you? [*OX]
       - Do you all have at least 1/2 a day per week to allocate to doing this job? [BOB]
 
     - [NEO] is elected as 2013 Treasurer

  - Secretary
    - [SLX] nominated by [SZM], [*OX] seconds, declines
    - [RNZ] nominated by [SAS], [EDO] seconds
    - [ODF] nominated by Ryan Nicholson, Steven Correia seconds
    - [XON] nominated by [TPG], [SLX] seconds
    - [JAB] nominated by [M12], Steven Correia
    - [SLX] nominated by [GOZ], [SZM] seconds, declines
    - [GOZ] nominated by [SLX], [EDO] seconds, declines
    - [M12] nominated by Ryan Nicholson, [JAB] seconds

    - Candidates give speeches which get mangled with questions a bit

    - Questions:
      - Do you have primary school level literacy? [ASH]
      - How do you feel about organising and chairing meetings? [*OX]
        - [SZM] notes you need to understand what to minute and what not to minute...
          - And disobeys his own advice, as always
      - Would you be able to maintain and look after [SZM]'s bash scripts? [TPG]
        - [SZM] wants to note that this shouldn't be considered a prerequisite.
      - [BOB] procedural motion to vote, [EDO] seconds

    - [XON] is elected as 2013 Secretary

  - Fresher Representative
     - [JAB] explains role to Freshers
       - Would like to see role expanded beyond the traditional "Freshers are Happy"
     - [CJS] fools around
     - [BOB] procedural motion to limit responses to one word, shouting happens, passed?
     - Implicit nominations: Keir Campbell (vanish), Blaire Young, Oscar Hermoso, Andrew Briscoe, Brayden Neale

     - Questions:
       - Are you social enough and can you actually make people feel properly included in the club? [M12]
       - Would you describe yourself as a tinkerer or a gamer? [GOZ]
       - Would you be prepared to regularly donate your Friday and Saturday nights to being at the club? [ODF]
       - Can any of you drive and/or have a car? [JAB]
       - Do you want the job? [SLX] (They all do!)
       - If you were to pick another fresher to be the Fresher Rep, who would you pick? [ASH]
     
  - [SLX] procedural motion to limit OCM speeches to one sentence and no questions, unanimous

     - Kier Campbell is elected as Fresher Representative

  - Three (3) Ordinary Committee Members (OCMs)
     - [*OX] says he would like to see OCMs that do things, like the Tech talks
     - [SZM] says not to nominate if you don't want to do anything 
       - (in response to a comment "You don't actually do anything as an OCM")
     - [SLX] says not to resign

     - [*OX] nominated by [ODF], Jordan Meerwald seconds
     - [RNZ] nominated by [EDO], [JAB] seconds
     - [SLX] nominated by [SZM], declines
     - [M12] nominated by [GOZ], Ryan Nicholson seconds, declines
     - [GOZ] nominated by [SLX], [EDO] seconds
     - [ODF] nominated by [EDO], [*OX] seconds
     - [JAB] nominated by [M12], Steven Correia seconds
     - [ASH] nominated by [ODF], Steven Correia seconds, [ASH] declines forcefully
     - [BOB] nominated by [*OX], [EDO] seconds
     - Andrew Briscoe nominates self, [EDO] seconds
     - [DJA] nominated by [ASH]
       - [*OX] "He's not payed membership"
       - [ASH] "I'll pay for him"
       - We assume that [DJA] declines
     - Mitch Pommery nominates self, [SAS] seconds

     - Speeches, and voting happen
     - [RNZ] [GOZ] and [ODF] are elected as OCMs

  - Reinstatement of Standing Orders
     - [TPG] motions to reinstate standing orders, passes unanimously

- General Business
  - Anonymous : Nomination of Andrew Adamson [BOB] for Honorary Life Membership
    - [BOB] isn't sure about this; our current 7 life members have been members for more than 10 years, [BOB] only has 4 years
    - [BOB] explains the rules for Life Membership and leaves the room
    - Discussion occurs
      - Conscensus is that [BOB] deserves to be a Life Member, and that the club owes a lot to his efforts
      - [NTU] points out that if we are agreed [BOB] deserves to be a Life Member, the time that he has been a member for is not an issue.
    - [SZM] motions that the club recognise Andrew "Bob" Adamson as an Honorary Life Member
       - [GOZ] seconds, motion passes with more than two-thirds majority
    - [NTU] and [CJS] welcome our newest life member Andrew "Bob" Adamson [BOB]

  - [BOB] : Formal recognition of term-deposit balance as an investment as per the conditions of the UCC Constitution Appendix.
    - [BOB] explains the UCC Constitution Appendix and purpose of the resolution
    - [BOB] motions to amend the resolution as follows and then pass the
      amended resolution:
        - Throughout section 3, replace "at the end of their term" with "in the month of January"
        - Alter 3.1 to read: "this amount shall be calculated as 35% of the interest earned in the previous twelve (12) months"
        - Remove "at minimum" from section 4 to duplicate exactly the wording in the UCC Constitution Appendix.
        - Add section 6 "This resolution shall be revisited at the 2015 AGM"
        - [EDO] seconds the motion
    - Motion passes (2 abstain, none against)
    - The resolution as passed will be attached with these minutes
      - [EDIT by SZM 2013-03-13] http://www.ucc.asn.au/infobase/minutes/2013/AGM2013_resolution.txt

Meeting closed at 15:30

Summary of 2013 Committee Members:

- President: [SAS] Samuel Shenton
- Vice-President: [SZM] Samuel Moore
- Treasurer: [NEO] Mark Anderson
- Secretary: [XON] Erin Steicke
- Fresher Representative: Kier Campbell 
- OCM: [RNZ] Randal Adamson
- OCM: [GOZ] Andrew Gozzard
- OCM: [ODF] Jonathan Van Buren

Minutes taken by [SZM]
Alternative minutes were taken by [SLX] in #ucc