UCC Committee Meeting Minutes 2014-04-03

~*Attendance*~
[ODF], [BG3], [JDN], [TJB], [GOZ], [HTL], Pradyumn, [GEE], Ben Z

Committee meeting open 5:12pm

President's Report
------------------
~ figuring out who is a member but doesn't get emails to ucc@
  ~ Then inviting them to join it so they have no excuse!
~ submitted EMP for Easter LAN
  ~ Now to advertise it
  ~ Also, room (loft) is booked.
~ nanogenda interface
~ IPCameras are slowly getting there
~ We have some degree of bank access
  ~ No online banking
    ~ Soon

Vice-President's Report
-----------------------
~ Running and introduction to programming night. 
	~ Everyone is welcome, no knowledge required.
	~ Will be held sometime in the near future!

Treasurer's Report
------------------
~ We have money
~ $4178.16 in Westpac
~ $3011.36 in Cash reserve
~ $1938.12 in Guild
~ $0.44 on card
~ Emptied safe today
~ Reimbursed [ODF] $8.10 for paper
~ Still owe [JDN] $293.45 for drinks run
~ Thanks Hantale for 5% employee discount to Coles
~ Capitalisation is for nerds

Secretary's Report
------------------
~ Aaaaah Midsems!
	~ Seriously Mid Sems on 9am Saturday can die :[
		~ It’s like the want me to fail
~ I’m doing minutes on MS Word. Jealous nerds?
	~ ([GOZ] Rages)
~ TODO:
	~ Get git up for minutes/agenda (It will happen eventually)

Fresher Rep's Report
--------------------
~ The freshers are happy :)
~ To do:
	~ Contact freshers who haven't been to clubroom yet
		~ Going to attempt emailing them
	~ Help them find / persuade them to go to the clubroom
~Could make event

Machine Technical Reports
-------------------------

Servers
	~ They exist
	~ [BG3] Still need to finish the file server
	~ Cases are needed

Network
	~ It’s working

Desktops
	~ They are in use

New equipment
	~ None

Drinks and Snacks
-----------------
~ [BG3] We need snacks
	~ [GOZ] We have a good supply of drinks

External Affairs
-------------------

Mail
	~ [ODF] Ha still havn’t checked it
		~ Handholding may be required

Guild/SOC
       ~ Submitted Tenancy Document
  		~ Is an interesting document
		~ We now have this room for another year
		~ We are not allowed to annoy other clubs, but this means we can official complain about other clubs
	~ [GOZ] Planning on taking over Guild

Other Entities
~ None

Events
------
~ There is now an events part for our meetings
	~ Mixed reviews to this addition

~ Easter LAN
       ~ See presidents Report

~ [GOZ] running an intro to programming
	~ See VP’s report

~ International Student Services DOTA Competition
       ~ Want to run one. Details were been emailed to committee-only
       ~ [TJB] and [ODF] has expressed interest in it
       
~ Camp
  ~ Need to start organising this now/soon
	~ [GOZ] to help [BG3] with the EMP

Action Items
--------------------
[ODF] to take over [BG3]'s role of buying speakers, mice, and keyboards as pledged with a budget of $230

Motion: to extend the budget to $252 to allow for an additional keyboard
	[ODF] Motions, [GOZ] Seconds
	For: 7 Against: 0

General Business
----------------
[BG3]: Purchase of a Case for the fileserver
	~ [BG3] wants to spend $1250 for a case which takes us to ~$500 over budget
Motion: to spend $1250 for a case for the fileserver. This will be done once money is on the Westpac card
	[BG3] Motions, [GOZ] Seconds
	For: 7 Against: 0 

[HTL]: suggestion to look at a new keypad for the vending machine
	~ Will look at modularising everything before we do this

[BG3]: aburgess for door/coke
Motion: to add Aburgess to coke/door
	[BG3] Motions, [GOZ] Seconds
	For: 5 Against: 1 Abstain: 1

Meeting closed 5:43pm

Current Action Items
--------------------
[ODF] to organise a Dota 2 UCC team. (Email ucc@)
[GOZ] to assist [BG3] on camp EMP

Minutes uploaded by [ODF] at 17:44 on 2014-04-03