UCC Committee Meeting Minutes 2015-01-15

Attendees: [BG3], [GOZ], [SAS], [HTL], [JMA], [MSW]
Apologies: [JDN], [TJB], [GEE]
Absentees: [ODF]

Meeting opened at 12:38

Confirmation of minutes from previous meeting
- [BG3]: They were good
- [SAS]: Good balance between detail and succintness

##President's Report
- Stickers are organized
  - Waiting to be printed
- New membership forms will be done tonight

##Vice-President's Report
- Nothing to report
- [BG3]'s English has improved, primarily through its absence.

##Treasurer's Report
- $1627.50 in Westpac normal
- $3661.05 in Westpac reserve
- $66.33 on the card

##Secretary's Report
- Not here
  - This is becoming a theme

##Fresher Rep's Report
- Too few freshers for accurate data

##Machine Technical Reports
- The machine room doesn't cool down
  - We need a new one

##New equipment
- Nothing to report

##Drinks and Snacks
- [BG3] did a drinks run
  - Not yet in clubroom

##External Affairs
###Mail
- Has not been checked this week
  - Was checked last week. There was nothing

###Guild/SOC
- SOC Calendar is out
  - Next SOC Event is Club Culture Conference on Febuary 11th

###Other Entities
- Nothing to report

##Events
- O-Day
  - We need to figure out what we are going to do
    - Oculus
    - Camptenna
    - Maybe the logo/lighting from the coke machine
- January LAN
  - Need to make a facebook event
  - Need to poke guild about EMP
  - [BG3] is handling it
- Fresher Guide Writing Night
  - Is tonight
  - Be there or have fun
- Camp
  - The horrible Goodle Drive/Dropbox Frankenstein's monster is up
  - RMP needs to be discussed
  - Committee to work on this before Fresher Guide Writing Night
- Fresher Welcome
  - First Friday of semester (27th of February)
  - Mostly social
  - Pizza will be provided for freshers at least
- Intro to Programming
  - Starts second Friday of semester
  - First session will be [GOZ]'s rendition of Learn2Linux
    - [GOZ]: I hope to live up to [SLX]'s example

##Action Items
- [BG3] to organize projects night
  - Monday Nights work best
  - Need to figure out rules
- [BG3] to submit EMP for January LAN
  - Done
- [BG3] to do a drinks run
  - Done
- [JDN] to do a snacks run
  - Not done

##General Business
- [BG3]: Projector Status is still unknown
  - We actually just got an email
    - The donation has been approved
    - Need to organize collection
  - Many thanks to [brad] and Apache
- [BG3]: Approve design for Membership stickers
  - Design looks good
  - Considering colour (blue) instead of b/w
  - [BG3] to get a test page of different styles done
- [BG3]: Review proposed changes to Constitution
  - Removal of VP, addition of Educational and Social VP
    - [MSW] is sold on the idea
  - Addition of Education and Social Officers
    - These positions can be held by any member of the club
  - Reduction of number of OCMs to two
  - Increase permissible liabilities (without requiring a general meeting) to $500 from $100
    - [SAS] thinks it doesn't need changing
    - Ammended to $200 to account for inflation
  - Quorum increased from four with two exec to five with three exec
  - Duties of committee members have been updated to account for new committee members
    - Education VP is the same as VP, with the addition of educational organization
    - Social VP is the same as VP, with the of social organization
    - Chain of command will be investigated further
    - Secretary's duties updated to refer directly to WA Associations Incorporation Act 1987
    - Education officer is to assist Ed VP and otherwise function as an OCM
    - Social officer is to assist Soc VP and otherwise function as an OCM
    - First Year Rep is to otherwise function as an OCM
  - Introduction of a club property registry
    - Details to be investigated further
  - Requirements to call an SGM without a committee meeting increased from four committee members and one exec to five members and two exec
  - Requirements to approve a purchase outside of a meeting increased from written consent of five committee members with two exec to six members with three exec
  - Formalization of committee policy is under investigation
  - Set a date for an SGM to vote on them
    - Committee must finalize and approve these changes first
    - 6pm, Friday 13th February set as a preliminary date. Subject to change
  - A full and current list of changes is available from [BG3]
- [BG3]: Set dates for events
  - Jan 31: January LAN
  - Feb 13: SGM preliminary date
  - Feb 20: O-Day
  - Feb 23: Semester starts
  - Feb 27: Fresher welcome
  - Mar 06: Intro to Programming starts
  - Mar 10: AGM preliminary date
  - Apr 10: Easter LAN perliminary date
  - Apr 24: Cameron Hall Quiz Night
  - Jul 17: Camp begins
  - Jul 20: Camp ends
  - Other proposed events for 2015:
    - End of semester social night
    - [MSW]: Fistful of Spaghetti (Fistful of Frags and spaghetti westerns)
- [MSW]: I am outraged at the increase in coke prices that is still in effect
  - Prices were increased to 95c
  - Prices have been corrected to 93c
  - Other drinks have been corrected as well
  - [MWS] has been calmed
- [SAS]: We should reconsider our membership pricing system
  - Proposed new pricing system:
    - O-Day Special: $5
    - UWA Guild Student: $10
    - Non-Guild Student: $15
    - Non-Studen: $20
    - Non-Guild Other: $25
  - [GOZ] moves to implement the proposed pricing structure for 2015 UCC membership, [SAS] seconds
    - Passes unanimously
- [HTL]: We should have a "How to sign people up" wiki page
  - [BG3] to make this page

Meeting closed at 16:04
3.5 hour meeting. I hate you all

##Current Action Items
- [BG3] to organize projects night
- [JDN] to do a snacks run
- [BG3] to handle January LAN
- [BG3] to collect new projector
- [BG3] to get a membership sticker test page from UniPrint
- [BG3] to do membership forms and sign up wiki

Minutes uploaded by [GOZ] at 16:25 on 2015-01-15