UCC AGM 2014-03-11
Meeting Opened at 13:08
President's Report
------------------
- Has written a very long page... parts of it may or may not be minuted
- Thanks for coming to the AGM where I am finally ousted from power
- Will be using UWA Guild standing orders, if cas want to use Roberts
Rules go buy it
- 2014 was a pretty great year
- Many upgrades in machine room and clubroom
- Donations from Apache allowed us to construct Mango and other servers
- Gave switches away
- Motsugo has new SSDs
- Mussel has problems
- Murasoi is getting hot
- Webcams half work but we make do
- GNOME3 sucks, KDE sucks more
- Thanks [SZM] for managing tech talks, want to have more this year
- It is a very important part of what UCC does
- Thanks [SLX] and [*OX] for tech video night, run more
- So much social, even though people don't like being social
- LANs were great, thanks [TJB], [MRD]
- Recommend next committee focus on camp and host regular normal LANs
in the loft
- Until the master plan is complete we probably won't have any
decent sized spaces for events
- Next camp is booked. Next committee should do it.
- Thanks everyone for the camp, [CXY] and others for scholarships
- Charity Night raised over $2000 for charity
- Uncharity Vigil was also good, money will be spent soon
- Thanks [XON] for hosting 39th Anniversary Dinner
- Thanks Boost for sponsorship; we have UCC branded USB
- Thanks Apache and NetApp for server donations
- Thanks to event sponsors; Bright Night, Good Games, Tactics
- Thanks to the guild
- Thanks to the University for not shutting us down
- Finances:
- Although we have purchased many things, we still have money
- According to the resolution made at the last AGM we have
transferred interest into cash reserver
- We are still part of PAC and SOC. They did some stuff, fixing
holes in roof etc
- There is now a Council of Elrond; Science Union, UCC, Unigames,
UniSFA, Uwanime
- They will take over all common Cameron Hall stuff, eg Quiz Night
- We are a member of the Engineering thingo
- We are now more recognised than CSSC on faculty level, we should use
this to our advantage
- Thanks to committee for doing all their stuff
- Thanks to [SZM] for forwarding emails to committee@
- Thanks to [NEO] the sporadic treasurer
- Thanks [XON] for last minute requests to send emails and helping
with donations when I couldn't work out how to use an elevator
- Thanks to [VAN] for shortening his report until it vanished
- Thanks [GOZ] for helping with purchases, meetings and cleanups
- Thanks [ODF] for attending early meetings
- Thanks [BG3] for doing things
- Thanks to all the slaves of committee regardless of what group you
are on or not
- This club runs for its members but needs members to give back, thanks
Vice President's Report
-----------------------
- Thanks [SAS] for doing an awesome job
- Thanks to all committee members, past and present
- Lots of stuff happened
- Quiz Night, but you might not have known about it. Should fix that this
year.
- GigaLAN, thanks to [MRD], [BOB], [TPG] in particular for making things
happen
- Camp; thanks to [BOB] and anyone else who helped
- Event Management is about to get more complicated; new committee should
make the EMPs priority one
- Accounts have been locked; if you have not paid membership you can't vote
- We are getting a new Fileserver; new committee needs to pick the case
Treasurer's Report
------------------
- Thanks rest of committee for making the year so enjoyable
(general laughter)
- Thanks [TPG] for helping me fix the books when I burned them to the
ground
- The club did well for itself, maybe
- We turned a profit, yay!
- 2013 period: Net cash flow of $8631 in. Apparently we have $83000
of assets. Take with a grain of salt.
- Total income of $1000
- A little over $60000 of total assets.
- See me for a nice copy of the report paper
- Current balances:
- $3006 in Community Cash Reserver
- $2187 in Everyday transaction
- $2000 in Guild Account
- $50000 in Westpac Term Deposit
Secretary's Report
------------------
- Sent apologies
- Sent report to committee-only@ (inserted by [SZM] on 2014-03-14 because no one had it at the AGM).
-------- Original Message -----------------
Subject: Secretary Report
Date: Mon, 10 Mar 2014 16:26:32 +0800 (WST)
From: Erin Steicke <vix@ucc.gu.uwa.edu.au>
To: committee-only@ucc.gu.uwa.edu.au
To be delivered at my bit, I suppose.
"Some mail was checked, most emails were checked, and a majority of events
were put onto G-news. Had a few 'incidences' throughout the year, but we
mostly got through them unscathed.
Matches should totally run for Secretary. In fact, I hearby nominated and
second that nomination. And vote for him, by proxy, which I specifically
said no one can do."
democratic republic of congo
------------------------------------------
Fresher Representative's Report
-------------------------------
- He has vanished
- Absent without apologies
- [SZM] and [GOZ] note that we just have over 100 first year members
- [TPG] 82 new accounts
- [SAS] thanks [GOZ] for making a good map
OCM's Report
------------
- [ODF]: Yep, good year. Like to maintain committee's sanity. We had a
good committee this year, unlike previous years (oooh)
- People acted mostly like humans and not robots; this was interesting
and new
- Thinks we are going in the right direction to be a more hospitable
club
- [GOZ]: Nothing to report
- [BG3]: Things have happened
[BOB]: Add current dispense liabilities to Treasurer's Report
- [NEO] says $2803.11
- [BOB] says $2700 somthing
Election of two returning officers, and suspension of standing orders
------------------------------------------------------------------------
- [SZM] nominates [BOB], [SLX] seconds
- [SAS] nominates Winslade, [SZM] seconds
- [VOX] procedural motion that only the Secretary's laptop be on
- [ODF] is opposed
- Motion fails
- [SAS] suspend standing orders. Motion passes
- [BOB] explains "n-1" voting system (can vote n-1 times where n is the
number of nominees)
- Votes are by show of hands except for nominees who may vote on paper
Election of 2014 Committee
--------------------------
President
---------
- Person, nominee, seconder, result
- [SLX], [GOZ], [SAS] declines
- [SAS], [BG3], [*OX] accepts
- [TJB], [TPG], - ineligable (must be full time student and member of
guild)
- [JAB], [SAS], [SZM], declines
- [GOZ], [SLX], [SZM], declines
- [JAB], [ODF], [*OX], accepts
- [JAB], [EDO], declines
- [NEO], [TJB], declines
Speech:
- [BG3] is in third year and hopefully final. Been around, done
things. Yep. Would like to see better communication from committee.
- [ODF] is in fifth year software eng, was Fresher Rep 5 years ago and
OCM this year. Been around. Been president of other clubs; experienced.
Vote if you want to see a different side of committee.
- Want to see more social events, an interface for less tech
people, not on the shadow council. A vote for me is a vote for freedom.
Questions:
- [VOX] Other committments?
- [BG3] Just study, [ODF] Club > Uni, but is VP of Unigames
- [TPG] How much experience do you have in Cat herding?
- [BG3] Yep, is a supervisor at work. [ODF] says he has good people
skills and implies [BG3] does not (everyone laughs)
- You were both OCMs, what have you done?
- [BG3] helped with GigaLAN, broke things and helped fix them
- [ODF] helped influence a lot of committee decisions, made them do
the right thing
- [SZM] would you be willing to attend every committee meeting
- Both say yes
- [RVS] did either of you support the envelope system?
- [BG3] Nope. [ODF] denies everything, [NEO] tries to accuse him.
- [BOB] would you run for another position? Both yes
- [SAS] What would you do?
- [BG3] Improve communication, eg between wheel and everyone else
about servers, committee and everyone and other clubs about events
- [ODF] will run UCC::Camp, has previous experience. Would like to
see more LANs. Will try to engage from other clubs like CASSA. Better
interclub events.
- [BOB] do you use all the club's communication channels and what are
they?
- [BG3] email lists, IRC, facebook,
- [ODF] uses them all except IRC, uses the notice board, is able
to read emails, goes on Facebook
- [BOB] directed at [ODF]; What are you going to do to maintain the
balance of gaming/non gaming aspects of the club?
- [ODF]: I do like programming and tech stuff; I am in my final year
of Software Engineering. Admits he is not passionate, but likes to
encourage techy stuff.
- Nominees leave room; voting happens. [BOB] says to put hands up in
Air.
- [BOB] - "This is not a vote."
- Winslade - "Hands in the air like you actually care".
- Mitch Pomery [BG3] is elected 2014 President
SZM leaves. SAS takes over
Vice President
--------------
- [TJB], [GOZ], [BG3] accepts
- [TPG], [ODF], [JDN] accepts
- [SLX], [TFE], [EDO] declines
Speech:
- [GOZ] 2nd time on committee, on all the groups, doesn't have time
for pres, helps out all the time
- [ODF] same as before
Questions:
[VOX] asks about candidate workload
- [GOZ] fine with first semester, bit worse with second
[JAB] asks
[BOB] Role of VP
SAS gives up. BG3 takes over
Nominees Leave Room [BOB] calls vote
- Andrew Gozzard [GOZ] is elected 2014 Vice President
Secretary Trentu
[SLZ] [TFT] [EDO] decline
[DUG] [JVB] [*OX] accept
[EDO] [JAB] [JDN] decline
RVS and NEO Leave 1349
SAS HTL JAB accept
BOB Lauren BG3
GOZ Gabby *OX decline
EDO DUG Shaun decline
Bob Shaun (Other Dug) SAS decline
JAB Jake Gabby decline
GOZ TJB JDN accept
- JVB a billion speeches GIT and other version control systems. Edited
*OX work. Can do grammar and spullang. Will fill minutes with fun
- HTL not as experienced in editing *OX's work. Willing to put in the
time
- TJB Done stuff for the club. English Major. Grammar and spelling
pretty much okay
Can you write minute like matches does
JVB possibly
HTL was
TJB Will try to learn
Can you BASH
JVB Bash can die in a hole. Yes.
TJB and HTL Willing to learn
Study Load
HTL medium ish
Run for Treasurer
JVB Worse than death
Other things were said
[BOB] point out who who is before they leave the room.
Nominees leave the room after writing votes on paper
- JVB is nominated 2014 secretary
JVB takes over BG3's bad minutes
~*IT'S TIME!*~
~* Treasurer NOMINATING TIME*~
JDN nominates Trentu and trent declines
Ryan Hall nominated by Mitch, Goz seconds, Ryan accepts
EDO nominated Tim, Sam seconded, Tim accepts
Frames nominated Sarah Lewis, she declines
Trentu nominates JDN, Jono seconds, JDN accepts
Trentu nominates Chris, Jono seconds, Chris accepts
GOZ nominates Jake Alexander, Gabby seconds, Jake accepts
(room shudders as nominees are clearly unaware of the their fate)
Ryans speech:
He is willing to learn to be a treasurer, believes he is good with
money.
Tim:
Tim can learn things
Jordy:
Soon to be a econs student (wink, is doing a finance unit but fails
his math units
Chris:
Is an engineering student, recognizes he is unknown, wants to
"continue Mark's work" (laughs ensues), His brother is a treasurer so they
can learn stuff together.
Jake:
Has been around the club, is not strong with computing, is fairly
responsible with money, has no life and thus free time.
Sam poses a shitty math question to do with Australian currency.
(Blank stares and thinking from the candidates)
Chris answers first and was (mostly) correct
BOB requests order in the court
A question was asked regarding if the candidates were in coke
Ryan was in coke.
John Hodge asks a question: "Are you familare with cash counting"
No one is familiar, but everyone was willing to learn.
Jake and Ryan have done high school accounting.
John H: "Are you willing to learn dispense scripts for accounting purposes"
Everyone willing to learn (duh)
BOB: "Are you around the club room and are you around to do your job"
Everyone says yes (duh)
Adam: "Are you able to attend meetings during the holidays"
Everyone says yes (duh)
Bob: Things treasurers do:
Need to know the balance
Need problem solving skills
Need to know how to keep track of expenses
Need to be very committed to the job
Need to be able to do grants
Need to do the job every week so things are not missed
Jake pulls out from the position of Treasurer
Frames: "Envelope system, what is your opinion on it"
Jordy, dislikes it (remove it)
Chris, wants to change it
Tim, wants to change it
Ryan, could use lots of change or removal
Questions finally end and everyone is relieved
The candidates vote (we all know who they are voting for hue hue hue)
------~*VOTING TIME*~------
~*We welcome back Jordy as our new Treasurer*~
~*Fresher Rep time*~
(cheers can be heard across campus)
Sam makes sure that members are ACTUAL freshers
(The crowd gazes at the freshers with blood lust in their eyes, eagerly
awaiting the battle about to commence)
Bob explains what a fresher rep does
Bob asks if the freshers want to be fresher rep
2 out of 3 freshers say no (but do not decline)
Jono: "Will you return fresher of the week"
Yes from all
Andrew: "Favorite OS"
Lauren, depends on what you are using it for
Question is then ignored
Mitch: "are you willing to help with a food run"
Lauren, not good at lifting things, but willing to help, has no car
Everyone agrees.
The other two freshers decline (sighs can be heard across campus)
~*WE WELCOME OUR NEW FRESHER REP LAUREN!*~
Winslade explains OCM job
~* OCM NOMINATING TIME*~
Nominees:
Mitch nominates Frames, Sam seconds, accepts
Chris nominates Sam, Trent seconds, accepts
Frames, nominates Jacob, Sam seconds, accepts
Adam nominates Ryan, Sam seconds, accepts
John nominates Trent, Jacob seconds, accepts
Goz nominates Tim, Jacob seconds, accepts
Jordy nominates Jono, Sam seconds, accepts
Cameron nominates Chris, Trentu seconds, accepts
John nominates Shaun, Adam seconds, accepts
Someone nominates Bob, (loud noises)
He can't run
Question time: (sigh)
Chris: already been heard from, wants to help
Trent: already been heard from, is a bitch
Jono: wants to make people jocks, hates nerds
Jacob: is old, is always around
Frames: (coughs)
Shaun: wants to help
Ryan: wants to help
Sam: wants to shove policy down people's throats, we STILL be the
youngest on committee (yes, even the frep is older)
OCM nominees vote
John Hodges gets buttmad over ocms banging on door
~* WE WELCOME BACK OUR NEW OCMS; Sam, Trent, and Ryan!*~
Bob says committee did a great job this year (round of applause)
John: "already?!" (LOL)
Standing orders are invoked
Committee meeting
Agenda:
Purge cook and Door groups:
Sam: Purges are important to make sure all door/coke members are
still relevant people for the job
Bob: Suggests amendment, "anyone at the AGM is not purged"
Amendment added
Jacob: when will the changes be put through?
Mitch: Amend it to purge at next committee meeting
Amendment added
Frames: is the intention for people to refill out lolcat/loldog
Sam: not needed if they have already done it
Jono: suggests people redo lolcat/loldog
"Door and Coke group members who were not at the AGM will be purged at
the next committee meeting"
Motion: For: 20, Against: 1
"All members of committee should have their own Lama for drama purposes
(at $7 a lama)"
Motion: For: 6 Against: 8
All outlying cost for the dinner be limited to $3000
Frames: Frames ran some pricing figures and agree with $3000 limit
Goz seconds motion
Goz: agrees
Bob clarifies that the $3000 limit does not include things like a
deposit
Sam: believes motion is unnecessary, general meetings shouldn't be
the place to put these limitations on the dinner
"All outlying cost for the dinner be limited to $3000"
Motion: For: 1 Against: 12 Abstaining: 8
These minutes were done by [SZM], [SAS], [BG3], and [ODF]
Emailed by [ODF] put on website by [SZM]