UCC Committee Unnoficial Meeting Minutes 2016-03-18

Attendees: [CHS], [TBB], [EAR], [DJF], [BLZ], [SOS], [AMS], [shazlau]
Apologies: [SAS], [JMA]

Confirmation of minutes from previous meeting
- Last week's minutes definitely went out
  - (drama happened)
- AGM minutes haven't gone out yet

##President's Report
- Help
- This year is going to be interesting
  - Big shoes to fill, [GOZ] and [BG3] had just a touch more CS experience than me
- Still haven't finished my job as 2015 secretary, minutes are 65% cleaned up
  - I recommend checking that your keyboard entirely works before an AGM

##Education Report
- [TBB] has spoken with [GOZ] about Intro Prog
  - First one likely to be Learn to Linux
- [BG3] maybe probably doing a tech talk tonight
- [GOZ]: Can I ask the ed portfolio to be responsible for advertising Intro Prog
  - [TBB]: sure

##Social Report
- [EAR] Freaster LAN next week, starting Early Saturday 3PM
  - EMP to be confirmed
  - Hopefully the Ed portfolio can get the 3D printer going for that

- ULC president sent an email to ucc@ last night about organising an event
  this week
  - [EAR] replied asking him to come to clubroom, awaiting a reply
    - [LDA] also likely to be involved

- [DJF]: Recieved an email from ECOMS committee member about holding a joint
  event with UCC
  - [DJF] and [CHS] seeing them 2PM Monday

##Treasurer's Report
- [DJF]: i know nothing
  - [DJF]: we hopefully have nothing

- Rundown of parts for the two new computers sent by [JDN] to tech@
  - No objections raised
  - Theres a sale at PLE only tomorrow
    - [DJF] to finalise purchases of computers with [JDN]

- [CHS] proposes unofficially that the committee purchases the parts for two new 
  computers as  well as one graphics card as per 2015 committee's specifications 
  supplied by [JDN]
  - Committee unanimously agrees to the proposal
  - To be voted on at the next official meeting
  - However, PLE sales are only tomorrow

> Present committee unanimously gives written approval for the purchase of the
  parts at a cost of no more than $2800

- [JDN] organised a meeting for exec with Westpac to empower new commitee
  financially
  - 1PM Wednesday, people without Westpac accounts need to bring ID

##Secretary's Report
- [BLZ] absent
  - what a nerd
- Attending beurocracy training, a.k.a Centrelink
  - kek.

##Fresher Rep's Report
- Pizza night tonight, hopefully freshers come
- [LDA]: Freshers want to see a PC being built

##Machine Technical Reports
###Servers
- Serving

###Network
- Working

###Desktops
- Catfish had internet issues last night
  - Turned on in the morning, now fine
    - ???
- Pinball is having Steam problems
  - Solution added to wiki

##New equipment
- None

##Drinks and Snacks
- A few drinks left
- Heaps of snacks
- Out of plastic disposable cups

> [BLZ] arrives

##External Affairs
###Mail
- mail was checked, received a membership form, mail from westbac notifying us
  our term deposit is almost up

###Guild/SOC
- President summit, [TBB] went, ULC was created.
  - Cheerleading club is a thing.
  - Push for a mini-fringe festival
  - Locker access available in Club Collab Zone, 24h rental for 24h.
  - CH storage re-allocated, Maybe will affect us.
  - Next SOC meeting entitled, Keep Freshers Fresh again. 4th of April.

- Unigames would make a great server room.
  -Time to take over.
- Guild gives all members a pint on wednesday, go get you a pint.
  - Push for a more "sticky" campus, haha sticky.

- [TFM]: Cameron Hall door is broken again
  - Yes.

- Fire alarm went off yesterday
  - Security then vacated the hall.
  - Thanks St. Patrick.

###Other Entities
- Who are these guys anyway?
  - Other clubs.
  - ULC, CASSA, Unigames etc.

##Events
- Movie night tonight

- Also a tech talk
  - No clash here boss

- Introduction to programming starts 5pm Friday
  - Go along, lots of fun (tm)

##Action Items
- Committee is dead, long live committee

General Business
----------------
- [TPG]: New headphones for clubroom machines
  - [TPG]: If buying speakers, buy ones with headphone jacks
    - Discussed at length last year, hygiene is a primary concern
    - Headphones mean that non-competing sound sources
    - BYO headphones is ideal
    - Speakers should have 3.5mm jacks, note for future purchase
      - All purchases pending official committee meeting

- [TPG]: Get a powered USB hub for the music server
  - [TPG]: Should test first, but likely sound card draws too much power
    - Causing crackling and bad sound
      - Potential solution of more power via larger adapter for the raspberry
        pi
      - Currently 2Amp, which is probably the bare minimum
      - Purchase pending offical committee meeting

- [BLZ]: Undo the previous committees motion to maintain a minimum ratio of Windows and Linux
  - Something for next meeting, this meeting didn't have enough notice given
  - Newmittee under no obligation

- [DJF]: Photos not updated for door group
  - [CHS] to organise

- Door applications
  - [PJA] was approved for door last meeting
    - Added to door group now.
  - [DJF] not on door, submitted application, on exec committee
    - No motion needed, [TBB] adding to door group also now.
  - [LEL] wants to gibe door.
    - Next meeting sozlol.

Meeting closed 14:52

##Current Action Items
- [CHS] to door photos
- Committee to resolve unresolved issues that happened last not-meeting

Minutes uploaded by [CHS] at 15:59 on 2016-03-18