UCC Committee Meeting Minutes 2017-01-13
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Attendance:
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Present:
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- [CHS] Oscar Hermoso [President]
- [TBB] Alfred Burgress [Education VP]
- [EAR] Elton Rodrigues [Social VP]
- [DJF] Chris Forbes [Treasurer]
- [SOS] Alexander Sosin [Secretary]
- [HYT] Hock Yew Tan [Fresher Rep]
- [LDT] Roland Kerr [Education Officer]
- [SAS] Samuel Shenton [OCM]
- [JMA] Jake Alexander [OCM]
Late:
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Apologies:
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Absent:
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- [MMM] Shahzad Siddiqui [Social Officer]
Mentioned:
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- [TAY] Taylor Home
- [BOB] Andrew Adamson
Meeting opened: 1421
Confirmation of minutes from previous meeting
=============================================
- Read by multiple people
- [SOS]: I read them
- No financial stuff in last minutes because "[DJF] is bad" - [CHS]
Committee Reports
=================
President's Report
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- Still busy
- Sorry not sorry
- Will get back into it soon
Secretary's Report
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- I rm'ed the minutes last week
- [CHS] wrote half the minutes in vigenda
- Ma boi
- Safe
[SAS] arrives 1424
[EAR] arrives 1424
Treasurer's Report
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- So we finally got our payments through, thanks Westpac
- Mastercard: $15.31
- Cheque: $3153.85
- Guild: $2199.82
- Still need to deal with Vive payment among many others
Fresher Rep's Report
--------------------
- Nothing to freshly report on
Machine Technical Reports
=========================
Servers
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- Serving
Network
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- Working
Desktops
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- On top of desks
- Cerberus heating up
- [LDT] will be dealing with that
- Showing info 6 months out of date
- Burning the screen
- Want to make them full page gif
- Cause CBF learning JavaScript again
- [LDT]: An excellent web page but it's a screen shot
- Currently playing the entire movie 'The Contact' gif in 5 minutes
- resolution is 400 by 600
New equipment
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- None
Drinks and Snacks
=================
- Sounds like a good idea hey
- [CHS] to buy thermometer for fridge cooler thing
External Affairs
================
Mail
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- Oh boy
- Checked
- 2 letters from bankWest
- Some spam mail
- 4 same letters from some people in Hong Kong
- And a Christmas card
- Letter from a man saying he was interested in our intro to programming
Guild/SOC
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- Tenancy got mad
- We had a fan?
- There was a fan in UCC
- The fan apparently belongs to the loft?
- And they want it back?
- Also Reece didn't end the last sentence with a full stop. Shame on you Reece.
Other Entities
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- None
Events
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- Still need to decide an appropriate 'non-introductory' tech talk for the pre O Day period
- ED: Yeah
- Rest of committee: Cool
- Most events that we have in mind are more suited for freshers and intro
stuff
- Need to think of something
- Get some old guard to do something maybe
- Dispense or history of UCC would be nice
- Hearthstone tornment is rip
- [LCY] leaving the country
- Door meeting
- 21st of this month (Jan)
- 11:00am
- (Un)charity
- 4th of Feb
- Event on Facebook to be done
- Advitising to be done
- Email to be sent
- Do we want to charge for LAN
- No, we don't feel the need to charge
- [TBB] do we need to have Minecraft server up for LAN?
- Set up Vive and charge for time to us it
- Pay for 15min or something
- Pay for 3d printing lessons from [LDT]
- [TAY]: Fuck Broadway pizza after last time, Dominos it is
- Message dominos before hand
- LARP
- Ticketing
- Forms will be done
- Something we need to vend
- And make sure that is filled out
- [CHS]: that's quite poor
- We should add a dispense option and run it through that
- [TBB] and [CHS] to organise fresher nights
- O-Day
- Have both paper and web sign ups
- Feb 24
- Had technical difficulties for a little while
- [SOS]: My bad
Action Items
============
- [SOS], [HYT] and [CHS] to email guild about website
- In progress
- Got marquee template
- [JMA] and [CHS] to order mouse pads
- Done
- [TBB] to upload library to wiki
- In progress
- [JMA] and [CHS] to purchase marquee
- Not done
- [LDT] and [SAS] to resolve broken mouse situation
- Not done
- In finances draw
General Business
================
- Reimburse Roland for 3D printing materials (Filament = $54.95, Tape = $15.50)
- [CHS] moves to reimburse for 3d printing materials $70.45
- [SOS] seconded
- 8:1:0
- approved
- committee has discussion about skinny jeans vs bagged jeans
- skinny jeans win
- [SAS] budget $624 for the purchase of a GTX 1070 from MSY
- [TBB] Seconds
- It has customisable colours (full RGB)
- JKS it's for the vive
- passes unanimously
- [TBB] and [SAS] looked into discord
- Pretty cool
- IRC bridge bot works well
- Doesn't push phone notifications by default
- This can be changed in settings
- Committee should get on this
- Browser, app and and phone
- Committee to move to Discord
- Week transition
- Clubroom reallocation
- [SAS] Speaking:
- We subimtted an applications
- Requesting that we move rooms
- describing a bunch of issues with the club
- moving or dealing with the issues
- Move would be quite costly
- We need to plan with Wheel the move
- Consultation implied to have things put on the table so that committee
could process it and provide answers
- Need to go to a General meeting to discuss finances for the move
- Nothing is set in concrete
- This is an opportunity to have Tenecy solve problems of UCC and Tenecy in
one swoop
- We have proposed an application to Tenancy
- Outlining all major details of a potential move
- End of [SAS]
- [SAS] has conversation with Tenecy Member [TAY] on move
- This took some time
- [BOB] joins in
[BOB] arrives 1545
- [JMA]
- Unisfa asking about wifi and webcams
- Really depends on where and how we move
- Committee: Some services may be disrupted in the situation that UCC moves
- [SAS] discusses specifics of realoccation policy
- This conversation has also gone for a while
- Hence [EAR] went for a toilet break
- Apparently this whole conversation has been recorded
- Rip Sosin
- Technology took my job
- Apologies for not minuting these conversation, things got quite heated
- Summary:
- [TAY] UCC will not get special treatment from Tenancy
- [SAS] Hopes that Tenancy gives UCC due consideration for move because
of the cost of the move and UCC's needs of secure space
- OGM to be scheduled on Saturday the 28th of Jan
[LDT] leaves 1540
Meeting closed at 1619
Current Action Items
====================
- [TBB] and [CHS] to organise fresher nights
- [SOS], [HYT] and [CHS] to email guild about website
- [TBB] to upload library to wiki
- [SAS] to draft a timeline and statement of intent
- [JMA] and [CHS] to purchase marquee
- [LDT] and [SAS] to resolve broken mouse situation
Minutes uploaded by [SOS] at 18:25 on 2017-01-14