UCC Committee Meeting Minutes 2017-01-13
========================================

Attendance:
===========
Present:
--------
- [CHS]	Oscar Hermoso		[President]
- [TBB]	Alfred Burgress		[Education VP]
- [EAR]	Elton Rodrigues		[Social VP]
- [DJF]	Chris Forbes		[Treasurer]
- [SOS]	Alexander Sosin		[Secretary]
- [HYT] Hock Yew Tan		[Fresher Rep]
- [LDT]	Roland Kerr		[Education Officer]
- [SAS]	Samuel Shenton		[OCM]
- [JMA] Jake Alexander		[OCM]

Late:
-----

Apologies:
----------

Absent:
-------
- [MMM] Shahzad Siddiqui	[Social Officer]

Mentioned:
----------
- [TAY] Taylor Home
- [BOB] Andrew Adamson

Meeting opened: 1421
Confirmation of minutes from previous meeting
=============================================
- Read by multiple people 
- [SOS]: I read them
- No financial stuff in last minutes because "[DJF] is bad" - [CHS]

Committee Reports
=================

President's Report
------------------
- Still busy
- Sorry not sorry 
- Will get back into it soon

Secretary's Report
------------------
- I rm'ed the minutes last week
  - [CHS] wrote half the minutes in vigenda
    - Ma boi
    - Safe

[SAS] arrives 1424
[EAR] arrives 1424

Treasurer's Report
------------------
- So we finally got our payments through, thanks Westpac

- Mastercard: $15.31
- Cheque: $3153.85
- Guild: $2199.82

- Still need to deal with Vive payment among many others
 
Fresher Rep's Report
--------------------
- Nothing to freshly report on

Machine Technical Reports
=========================
Servers
-------
- Serving

Network
-------
- Working

Desktops
--------
- On top of desks
- Cerberus heating up 
  - [LDT] will be dealing with that
  - Showing info 6 months out of date
  - Burning the screen
  - Want to make them full page gif
    - Cause CBF learning JavaScript again
  - [LDT]: An excellent web page but it's a screen shot
  - Currently playing the entire movie 'The Contact' gif in 5 minutes
  - resolution is 400 by 600

New equipment
=============
- None

Drinks and Snacks
=================
- Sounds like a good idea hey
- [CHS] to buy thermometer for fridge cooler thing

External Affairs
================
Mail
----
- Oh boy
- Checked 
- 2 letters from bankWest
- Some spam mail
- 4 same letters from some people in Hong Kong
  - And a Christmas card
- Letter from a man saying he was interested in our intro to programming

Guild/SOC
---------
- Tenancy got mad
  - We had a fan?
  - There was a fan in UCC
  - The fan apparently belongs to the loft?
  - And they want it back?
  - Also Reece didn't end the last sentence with a full stop. Shame on you Reece.

Other Entities
--------------
- None

Events
======
- Still need to decide an appropriate 'non-introductory' tech talk for the pre O Day period
  - ED: Yeah
  - Rest of committee: Cool
  - Most events that we have in mind are more suited for freshers and intro
    stuff
  - Need to think of something 
  - Get some old guard to do something maybe
  - Dispense or history of UCC would be nice

- Hearthstone tornment is rip 
  - [LCY] leaving the country

- Door meeting
  - 21st of this month (Jan)
  - 11:00am

- (Un)charity 
  - 4th of Feb
  - Event on Facebook to be done
  - Advitising to be done
  - Email to be sent
  - Do we want to charge for LAN
    - No, we don't feel the need to charge
    - [TBB] do we need to have Minecraft server up for LAN?
    - Set up Vive and charge for time to us it
      - Pay for 15min or something
    - Pay for 3d printing lessons from [LDT]
  - [TAY]: Fuck Broadway pizza after last time, Dominos it is
  - Message dominos before hand

- LARP
  - Ticketing
  - Forms will be done
    - Something we need to vend
    - And make sure that is filled out
    - [CHS]: that's quite poor
    - We should add a dispense option and run it through that 

- [TBB] and [CHS] to organise fresher nights 

- O-Day
  - Have both paper and web sign ups 
  - Feb 24 

- Had technical difficulties for a little while
  - [SOS]: My bad

Action Items
============
- [SOS], [HYT] and [CHS] to email guild about website
  - In progress
  - Got marquee template

- [JMA] and [CHS] to order mouse pads
  - Done

- [TBB] to upload library to wiki
  - In progress

- [JMA] and [CHS] to purchase marquee
  - Not done

- [LDT] and [SAS] to resolve broken mouse situation
  - Not done  
  - In finances draw

General Business
================
- Reimburse Roland for 3D printing materials (Filament = $54.95, Tape = $15.50)
  - [CHS] moves to reimburse for 3d printing materials $70.45
    - [SOS] seconded
      - 8:1:0
      - approved

- committee has discussion about skinny jeans vs bagged jeans
  - skinny jeans win

- [SAS] budget $624 for the purchase of a GTX 1070 from MSY
  - [TBB] Seconds
  - It has customisable colours (full RGB)
  - JKS it's for the vive
  - passes unanimously

- [TBB] and [SAS] looked into discord
  - Pretty cool
  - IRC bridge bot works well
  - Doesn't push phone notifications by default
    - This can be changed in settings
  - Committee should get on this
  - Browser, app and and phone
  - Committee to move to Discord
    - Week transition

- Clubroom reallocation
  - [SAS] Speaking:
  - We subimtted an applications
  - Requesting that we move rooms
    - describing a bunch of issues with the club
    - moving or dealing with the issues
  - Move would be quite costly 
  - We need to plan with Wheel the move
  - Consultation implied to have things put on the table so that committee
    could process it and provide answers
  - Need to go to a General meeting to discuss finances for the move
  - Nothing is set in concrete
  - This is an opportunity to have Tenecy solve problems of UCC and Tenecy in
    one swoop
  - We have proposed an application to Tenancy 
    - Outlining all major details of a potential move
  - End of [SAS]

  - [SAS] has conversation with Tenecy Member [TAY] on move
    - This took some time 
    - [BOB] joins in 

[BOB] arrives 1545

  - [JMA]
    - Unisfa asking about wifi and webcams
    - Really depends on where and how we move
    - Committee: Some services may be disrupted in the situation that UCC moves

  - [SAS] discusses specifics of realoccation policy
    - This conversation has also gone for a while
      - Hence [EAR] went for a toilet break
    - Apparently this whole conversation has been recorded 
      - Rip Sosin
      - Technology took my job
      - Apologies for not minuting these conversation, things got quite heated
      - Summary:
        - [TAY] UCC will not get special treatment from Tenancy
        - [SAS] Hopes that Tenancy gives UCC due consideration for move because
          of the cost of the move and UCC's needs of secure space
 
  - OGM to be scheduled on Saturday the 28th of Jan

[LDT] leaves 1540

Meeting closed at 1619
  
Current Action Items
====================
- [TBB] and [CHS] to organise fresher nights 
- [SOS], [HYT] and [CHS] to email guild about website  
- [TBB] to upload library to wiki 
- [SAS] to draft a timeline and statement of intent  
- [JMA] and [CHS] to purchase marquee
- [LDT] and [SAS] to resolve broken mouse situation


Minutes uploaded by [SOS] at 18:25 on 2017-01-14