UCC Committee Meeting Minutes 2017-04-11 ======================================== Attendance: =========== Present: -------- - [DJF] Chris Forbes [President] - [AJT] Alex Thatcher [Treasurer] - [M12] Jeremy Cole [Secretary] - [DXT] Declan Tana [Fresher Rep] - [DIE] Cam Locke [Education Officer] - [ROB] Rob Hortin [Social Officer] - [CFE] Zack Wong [OCM] Late: ----- - [LDT] Roland Kerr [Education VP] - [TBB] Alfred Burgess [OCM] - [KEK] Arend Pramoko [Social VP] Apologies: ---------- Absent: ------- Mentioned: ---------- Meeting opened: 1305 Confirmation of minutes from previous meeting ============================================= - YEAHHHHHHHHH w/e - No one reads these anyway… ================= Committee Reports ================= President's Report ------------------ tfw you just want to study but everyone wants to make a fuss - well my phone is fixed at least Sent some emails - CSSC - Camp Bought cleaning supplies - We don't need paper towels for a long time Bought lots of drinks - Hopefully we last until at least after study break Busy Bee seemed to go well, everything got done - Yay Secretary's Report ------------------ My Drama Llama is better than yours - Regina George's personal victimisation ain't got nothing ACNC Contacted - Waiting on email to reset details Accounts have not been locked - Requested assistance with the unlock script on multiple occasions to no avail - It isn't right to lock accounts without the ability to promptly unlock them Am on Guild Tavern and Catering Committee Treasurer's Report ------------------ Guild: 2030.82 Mastercard: 8.71 Everyday: 1200.29 Cheque: 5265 Need to be reimbursed for Pizza from busy-bee (49.75) MOTION [M12], [DJF] Unanimous w/ required abstention Forms for banking need to be filled out - Westpac’s approval processes online are weird Fresher Rep's Report -------------------- Freaster LAN - GET EXCITE Freshers should talk to Declan - We presume they are happy ================= Portfolio Reports ================= Education --------- SURE IS Ran another ItP - Wasn’t there Robotics this week - Hoping more people show up Social ------ Freaster LAN - Waiting to hear back from Red Bull - Equipment is organised - Maybe look into the small projector to ensure it’s working SMash Tournament - will be second semester LOL 1v1 Colab - Week after the LAN - Most marketing is being handled by LoLClub SMOOTH SAILING ========================= Machine Technical Reports ========================= Servers ------- Serving fresh Looks Network ------- Making connections Desktops -------- SORT OUT CATFISH PLZ - need a fresh install of windows Mice are coming tomorrow with [EAR] hopefully Cerberus is not working - [TBB], [CFE] to fix ============= New equipment ============= Rediscovered old equipment in cupboards - Woo? ================= Drinks and Snacks ================= OH YEAHHHHHHHHHHHHHH - Should have enough to last through study break ================ External Affairs ================ Mail ---- You have No. New. Messages. Guild/SOC --------- - [DJF]: I can't go to the SOC meeting after all - Thanks Coles - [M12] will go, perhaps someone should go with him. Need to apply for storage if we want space in the new cupboards within Cameron Hall - need to work out what needs to be stored - [DJF] to handle Aapplication after [DIE] investigates needs Other Entities -------------- [GOZ] mentioned a possible Quiz Night amongst CS clubs - Maybe if prior events are successful - We will most likely foot the bill, need guarantee of commitment [LDT] Arrives 1331 ====== Events ====== Freaster LAN - 21st April - ATTEND - Need social media hit [KEK] Arrives 1333 Quiz Night - Advertising for quiz night made - Tickets are done Intro to Prog - Turnout was 6 - 8 last week - Now on hiatus until April 28 Committee devolves to talking about “Master Gaming†Tech Talk - SOMEONE PLEASE DO THIS - Approaching Bob Ross Camp - Pencilled in for July 21, can arrive in the afternoon - Waiting on bank details so we can send the $400 booking fee MOTION: To budget $400 for the booking of UCC Camp 2017 [DIE], [DJF] Unanimous ============ Action Items ============ [DJF]: attend SOC Meeting on April 12 - Now [M12] [M12]: lock overdue accounts on Friday - Not Done - Not going to lock accounts until I can unlock any that are mistakes [AJT]: organise First Aid Training with UniSFA/UniGames - Takes a whole day - to be continued on FB [TBB]: purchase 4 Windows Licences - Not Done [DXT] leaves 1350 [DJF]: respond to CSSC email (URGENT) - Done [KEK]: purchase 3 Logitech G402 Mice - Tomorrow w/ [EAR] [DIE]: retry email of ucc-announce re: cruft (URGENT) [M12]/[DJF] to follow up - Done [AJT]: investigate Webcam for Panto - Seems difficult - Closed as an issue till further notice [M12], [AJT], [KEK]: attend Student Leadership Training -> 19/20 April All Committee: update wiki/HowToCommittee - In progress [TBB]: Website response from Guild - WAITING [TBB] Tool Cupboard -> Wiki - In Progress [TBB] Library -> Wiki - DONE [TBB]: Send door@ email regarding three strikes policy - NOT A GOOD IDEA - Need to solidify this policy first [M12]: Email [TPG] about breach of Policy - Regretfully done [M12]: Follow up with ACNC - Thought this was done, needs more follow up Reimbursements: --------------- [M12]: $83.94 for coke (Dispense credit acceptable) [TBB]: $13.99 for coke [EAR]: $17.60 for posters [KEK]: $18.22 for advertising [DJF]: $222.77 for coke - All Done ================ General Business ================ [TBB] Arrives 1356 [DJF]: Review of guideline shenanigans - Catching [DIE] up on details - Some ranting about Circular motions - needs to be made clear what avenues are useful to talk about important topics - Things go off the rails about the publicising of individual votes - Roberts Rules and Incorp Act require us to do it if requested but a committee member - Public salt is a problem for committee when making decisions for the club - People shouldn’t be dicks Review of Wheel nominations of [BIG] and [LKW] - Discussion ensues [BIG] Passes [LKW] Fail OGM date to be set - Discussion over when is more useful to hold it based on membership attendance - Tuesday 2 May 6pm - BE THERE - Ed Portfolio will be taking the day-to-day responsibilities of Secretary [M12] Implementation of Minutes approval process - 24 Hour process where committee-only@ will have the ability to verify minutes before publishing MOTION [M12], [DIE] Unanimous Disk for Motsugo - Need to find out what we need - [LDT] to follow up Finances - Accounts are a bit messed up - maybe a lot - line items are nonsensical - This might take [AJT] a while to fix properly Password change - Needs to be [AJT], [TBB] 8,0,1 Three Strikes Policy - Needs to be drafted - Warning, Final Warning, DEATH [AJT] Leaves 1510 - Discussion of timeframe - Difference between breaches of different kinds of policy - General conduct is different to Door/Wheel conduct - 6 months for general conduct, 1 year for group conduct - [TBB] will draft and send to committee Reimbursing [DJF] for cleaning supplies and coke run - $11.11 for cleaning supplies - $59.85 for coke MOTION [DIE], [TBB] Unanimous w/ required abstention Meeting closed at 1515 Current Action Items ==================== [M12]: attend SOC Meeting on April 12 [M12]: lock overdue accounts ASAP [AJT]: organise First Aid Training with UniSFA/UniGames w/ attendees [TBB]: purchase 4 Windows Licences [KEK]: purchase 3 Logitech G402 Mice [M12], [AJT], [KEK]: attend Student Leadership Training -> 19/20 April All Committee: update wiki/HowToCommittee [TBB]: Website response from Guild [TBB] Tool Cupboard -> Wiki [TBB] Library -> Wiki [TBB]: Website response from Guild [TBB] Tool Cupboard -> Wiki [M12]: Follow up with ACNC [DIE]: Work out storage requirements - [DJF]: handle application Reimbursements -------------- [AJT]: 49.75 for pizza [DJF]: 70.96 for cleaning supplies and drinks Minutes uploaded by [M12] at 14:33 on 2017-04-13