UCC Committee Meeting Minutes 2018-10-31
========================================
Attendance:
===========
Present:
--------
[FVP]
[THA]
[LCY]
[042]
[MTP]
[CFE]
[CHB]
Apologies:
----------
[GIR]
Meeting Opened at 1332
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## Confirmation of minutes from 2018-10-24
Committee Reports
=================
## President's Report
- I can has (had) all the keys, put the extras in the safe. Need to go through and figure out who gets which ones.
- Cameron Hall-oween went well, see events
- Multicoloured fairy lights lying on project bench were broken, so I fixed then and borrowed them. Still don't know to whom they belong.
- Square got its first proper test on Saturday, works really well and I (somehow) haven't managed to break it yet
## Vice President's Report
- Haven't got much done due to down internet
- Will complete after exams
## Secretary's Report
- Working on description for UCC to put in the tav.
## Treasurer's Report
- Cheque: $5046.53
- Mastercard: $286.74
- Guild: $2970.26
- Term Deposits are up for renewal
*Ask whether Ed team, Soc team, Secretary or OCMs want to make a report*
## OCM Reports
- Got added to a FB chat for uncharity vigil
- They're still waiting for verything to be sorted out
- [LCY] Put paracetamol in the first aid kit
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Machine Technical Reports
=========================
## Servers
- Servers are good
- [FVP] has been working on a virtual-new-active-directory with success
- **He turned it off and on again**
## Network
- The UWA Network broke this morning at approx 1am
- Could be due to a power outage - Western Power could've affected a cable somewhere
- Network seems to be back up
## Desktops
- The mouse is being pretty average on corvo [LCY]
- [THA] bought a power supply for cichlid
- Start Menu doesn't work on 2 PCs - probably a profiles issue for [LCY] - Christmas and Catfish
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New equipment
=============
- Fairy lights?
- Not ours - if they're still here in 6 months, they're ours
- Should we put fairy lights in common room, undecided.
Drinks and Snacks
=================
- Beer and cider is not for sale, see events
- Will probably be done in the next couple of weeks
- [MPT] or [THA] may go for a drinks run
- [GIR] will be reimbursed soon
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External Entities
=================
## Mail
- [042] Hasn't checked the mail
## Guild/SOC
- Grants have been done
- Meeting isn't until next year
- Recent SOC email is being worked on by [042]
## Other Affairs
- **E N T I T I E S**
- Meeting was arranged with westpac tomorrow - ID Needed
Events
======
## Uncharity Vigil - [CHB], [MPT]
- Pending Sorting out
## Vive Nights [Cancelled]
## Artemis LAN - [CHB]
- Tuesday Evening November 20th
- Email relevant clubs
- Different places for each team planned
- Network needs further testing
- CSSC Will be invited
- [THA] or [GOZ] Will do pizza run
## Cameron Hall-oween - [FVP], [GIR]
- Was a lot of fun, thanks to everyone who helped out
- Leftover soft drinks and unopened alcohol (beer & cider) are being stored in the machine room, subcommittee will decide what to do with it
- UCC's Square account was used to take card payments at the bar during the event using [FVP]'s iPhone and Square reader, was rather useful.
- Everything had 15c surcharge for card payments, enough to cover processing rates
- Total ticket sales via UCC: $20 (1 ticket)
- Total sales through Square: $118.70 (including surcharges), total revenue $116.38
## 44th Anniversary Dinner (2018-10-20)
- Total 10 tickets sold via dispense
- Results of auction
- Post-event financial report
- Total Cost approx $1100
- Posters approx $6-67
- Profit: $1165.02
- Payments dispense/bank transfer, or square
- Was run at a profit, staff were friendly, venue was good. More pizza next time.
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Action Items from 2018-10-24
============================
- [CFE] Implement committee handover documentation archive.
- Not Done
- [CFE] Continue writing camp network documentation.
- Not Done
- [CFE] Make sure Charity Vigil financial matters are resolved.
- Not Done
- [FVP] Find suitable USB-C chargers to purchase.
- Found but not purchased
- [FVP] Investigate options for new monitors.
- [FVP] Has found an option for new monitors but wants to put it up for discussion
- [FVP] Add [TBB] and [DIE] to door.
- Not Done
- [CHB] Facilitate discussions about machine room renovations.
- Not Done
- [THA] Print spec cards for machines.
- Not Done
- [THA] Figure out how to best install/fix Steam on Linux desktops.
- [GOZ] needs to discuss options with [THA]
- [THA] Send email to tech@ and order power supply for Cichlid.
- Ordered - Old one is still dodgy
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General Business
================
- Term Deposits
- Will discuss tommorrow
- Probably renew
- USB-C chargers
- [Huntkey 60W Type-C charger](https://www.ebay.com.au/itm/Huntkey-USB-Type-C-60W-Charger/142827078915) - $38.00 each on eBay, free postage from NSW
- [LINDEN 60W USB C Notebook AC Power Adaptor](https://www.thegoodguys.com.au/linden-60w-usb-c-notebook-ac-power-adaptor-litc60w17) - $69.95 from The Good Guys
- Favoured Option
- Can be returned if not compatible
- [FVP] is worried about plug type and grounding.
- Two may be nessecary
- [ALOGIC 60W USB-C wall charger w/ cable](https://www.ple.com.au/Products/632283/ALOGIC-60W-USB-C-Wall-Charger-w-USB-C-Charging-Cable) - $89.00 from PLE
- EBAY somehow seems less dodgy than The Good Guys
- Will get 2 from The Good Guys and then return if non-functional
- [FVP] Motion to budget $150 to purchase 2 60 Watt USB C power adapters from The Good Guys
- [THA] Seconded
- Passed Unanimously
- Monitors
- [ASUS VX24AH 1440p monitor](https://www.ple.com.au/Products/619569/ASUS-VX24AH-24-WQHD-5MS-IPS-LED-Monitor) - $339 from PLE
-**[THA] Has opinions.**
- [FVP] Buy a Nokia 3 or 3.1 for app development and eventual use with Square
- or buy a new Mac so we can make apps for [FVP]'s iPhone
- Also buy a hard plastic case & screen protector
- Device can be kept in the machine room under view of webcam for time being
- Budget of $250 would suffice for either model w/ accessories
- 3.1 Was released this year and has the latest android. Low end devices.
- This is to ensure that handover goes smoothley.
- [FVP] Has sent emails to tech app.
- [FVP] Has done the research and looked into tablets
- Nokia is currently the best known option.
- Needs to be in good condition
- Compatible with android 7
- Up to [FVP]'s discretion
- [THA] Motions to budget for a recent andrioid device and a square reader
- [FVP] Seconds
- Motion Passes
- 5:0:2 - For:Against:Abstain - This. Will. Be. Standard. From. Now.
- [FVP] UCC propaganda material
- At least get some large-ish stickers with the logo
-[MPT] Happy to look into it
- Blank MIFARE Classic 1K cards with logo are also a possibility
- [TBB] Says we may already have RFID cards
- [042] Suggests mouse pads.
- [THA] and [FVP] Want to get larger UCC mouse pads for the clubroom.
- Are we putting spec cards in the mouse pads.
- [LCY] Wants to look into it
- [042] Will look into shirts
- [FVP] Thoughts about planning clubroom renovations
- What are we aiming for (timing, [very] approx budget, scale of renovations)?
- Where do we want to start & how do we engage people in the process?
- [FVP] wants things broken into bite-sized-chunks
- [CFE] wants room floor layout done.
- [THA] Wants wiring considered - best possible networking, decent electrical
- Heritage listing is not an issue.
- Do the planning over the summer holidays
- Resurfacing, Furniture,
- Make Project Bench more accessible
- Moving the machine room, rearranging the couches and project bench
- Look into temporary storage
- Cleaning up/tidying up events and sale of unwanted items
- Look into a **roof**
- Keys
- [FVP] Can we get more of them? esp for machine room
- [042] Will look into how much gettings keys cut costs
- [MPT] Left 15.07
- Only treasurer has a machine room key
- [THA] Wants to put tampons in the first aid kit
- [LCY] wants a bigger first aid box
-Meeting closed at 1519
Current Action Items
====================
- [CFE] Implement committee handover documentation archive.
- [CFE] Continue writing camp network documentatio
- [CFE] Make sure Charity Vigil financial matters are resolved.
- [FVP] to investigate square
- [FVP] Purchase suitable USB-C chargers.
- [FVP] Facilitate dicussion about new monitors.
- [FVP] Add [TBB] and [DIE] to door.
- [CHB] Facilitate discussions about machine room renovations.
- [THA] Print spec cards for machines.
- [THA] Figure out how to best install/fix Steam on Linux desktops.
- [THA] Get tampons for the first aid box.
- [MPT] Look into clubroom stickers.
- [042] Look into shirts.
- [042] Look into the price of getting keys cut.
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*Minutes uploaded by [042] at 16:20 on 2018-10-31*