C Committee Meeting Minutes 2018-11-28
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Attendance:
===========
Present:
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Committee:
- [FVP] -- President
- [CFE] -- Treasurer
- [MPT] -- OCM
- [CHB] -- OCM
- [LCY] -- OCM
Apologies:
----------
- [GIR] -- Fresher Rep
Absent:
-------
- [THA] -- Vice President
- [042] -- Secretary
Mentioned:
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- [TRS]
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Meeting opened: 18:13
## Confirmation of minutes from 2018-11-21
Committee Reports
=================
## President's Report
- Went on a tool cupboard supplies run, see below
- Broke and then subsequently unbroke AD, see machine tech
## Vice President's Report
- Absent
## Secretary's Report
- Absent
## Treasurer's Report
Accounts:
Guild: $2808.08
Mastercard: $61.25
Cheque: $5918.88
- Haven't received the money yet, but grant allocations have been released
- $928.66 allocated to UCC, which was the maximum (down from last sem)
- Most of the terminals have now been paid for, just waiting on [TRS]
## Fresher Rep's Report
- Apologies
## OCM Report -- [CHB]
- Nothing to report
## OCM Report -- [MPT]
- Been pressganged into being secretary **[042][Oi I'm still editing this]**
- Nothing else to report
## OCM Report -- [LCY]
- Nothing to report
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Machine Technical Reports
=========================
## Servers
- Samson no longer a 32-bit container
## Network
- Networking
- IPv6 still broken because UWA
## Desktops
- Still topping desks
- Roaming profiles fixed
- Start menus now intermittently broken, but can be fixed
## Misc.
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New equipment
=============
- [FVP] bought some things
- Should have more things coming in the mail - remember to check
- Bought a lot of tape, intended to last for another 6 months (allowing for present crime rates)
- 25mm snap-off knife plus 10pk extra blades, should last a while
- Methylated spirits (2 \* 1L)
- Some fresh permanent markers (which hopefully will stay fine-tipped)
- Total was $130.41, plz reimburse
- [MPT] motions to reimburse
- [CFE] seconds
- 4-0-1
- Motion passes
Drinks and Snacks
=================
- Nothing new so far
- [FVP] Stuff in the machine room from CamHalloween is now ours, and we owe them money (if we agree)
- It's all been acounted for, at least
- [CFE] wants to know how much it will cost us to buy
- Not agreeing unless we get it for the same price as could get from the supermarket
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External Entities
=================
## Mail
- Not checked
## Guild/SOC
- Nothing except grants
## Other Entities
- No other entities (we are alone in this world)
Events
======
## Uncharity Vigil - [CHB], [MPT]
- [CHB] We have to decide on a date (either 1st or 2nd of February)
- [FVP] That's the week before exams for summer units
- [CFE] Won't have any benefit from weekday attendence over the holidays
- [MPT] Might be better to have it on Sat to make setup on weekend
- Consideration of public transport
- Club doesn't have an opinion
- [CHB] Need to think of events to run
## Cameron Hall-oween - [FVP], [GIR]
- [FVP] Proposed budget is available, not yet officially approved by the subcommittee
- [CHB] We should have the budget forwarded to us to read through
- Numbers still subject to change because drinks not fully dealt with, nothing to vote on
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Action Items from 2018-10-31
============================
- [CFE] Make sure Charity Vigil financial matters are resolved
- Done
- [CFE] Do research for oscilliscopes
- Probably want to get a Rigol - good value for money and pretty nice
- Recently released a new product, want to wait and see whether it's good for us
- [FVP] Send email to tech about AD stuff
- Did, but not about that particular stuff
- [FVP] Look at [yautja]'s membership application
- Being done, not by [FVP]
- [FVP] Forward handover document to Uncharity Vigil reps
- Done
- [FVP] Purchase USB -> Ethernet adapters
- Done, on their way
- Don't send stuff to Guild again
- [FVP] Send emails to other computer clubs regarding their existence
- Not done
- [MPT] Send email about WACTF and maybe make a Facebook event
- Not done, too late
- Remember to remove this action item
- [CHB] Facilitate discussions about machine room renovations
- Ongoing
- Probably do the floors first, but could do both at the same time
- Needs to look into quotes for flooring
- [CHB] Make new fresher guide
- Ongoing
- [042] Look into selling the Suns
- Unknown, not here
- [LCY] Make door closing checklist poster
- Done
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General Business
================
- [FVP] Has the 3D printer base sticker arrived yet? If not, maybe order another one
- [CFE] Done, expecting it to be shipped
- Has not been lost in the mail
- [FVP] Thoughts on what to over holidays
- Should brainstorm for O-Day
- Everyone should know their role in getting O-Day done
- [CFE] We lose people on their way to the clubroom
- [FVP] Maybe get another pinup board
- Put on machine room door
- General agreement
- [MPT] When to have next meeting
- Someone will be away every week until next year
- Things are slowing down, need less frequent meetings
- General agreement on meeting two weeks from now
- Can pass things by circular or can wait, check Discord
Meeting closed at 19:11
Current Action Items
====================
- [FVP] Forward the Cameron Hall-oween budget to rest of committee for examination
- [FVP] Send another email to tech about more different AD stuff
- [Committee] Brainstorm O-Day activities and what we want the club to be
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*Minutes uploaded by [042] at 18:02 on 2018-12-04*