UCC Committee Meeting Minutes 2019-03-29
========================================
Attendance:
===========

## Committee:
### Present:
- [MPT] James Arcus         [Vice President]
- [THA] Tom Hill Almeida    [Treasurer]
- [DBA] David Adams         [OCM]
- [TEC] Timothy Chapman     [OCM]
- [JGM] James Myburgh       [OCM]
- [420] Albert Smith        [Fresher Rep]

### Late:
- [FVP] Felix von Perger    [President]
- [MSX] Melissa Star        [Secretary]

### Apologies:

## Non-Committee:
- [JWB] William Chesnutt
- [MLG] Grace Rosario
- [BOB] Andrew Adamson
- [NTU] Nick Bannon
- []    Finn Murphy

## Mentioned:
- [042] [333] [DJF] [GOZ] [TAY]

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*Meeting opened 15:04*

*In attendance at opening: [MPT], [THA], [DBA], [TEC], [JGM], [420], [JWB], [MLG]*

## Confirmation of minutes from 2019-03-15
- Passes unanimously

## Motions passed by circular
- Reimbursement of [NTU] $280.00 for coke run

Committee Reports
=================

- [FVP] Motion to skip straight ahead to general business
  - Reports and information can be added to the agenda by committee beforehand
  - *Note: Reports were added beforehand, but motion lapsed at meeting*

## President's Report
- Should probably stop starting flame wars.
- First technical glitch while taking minutes in over 12 months!
  - AKA minutes from latter part of last meeting got deleted
- Found inspiration from the 2015 AGM, of all places, and would like to share with committee (thanks to [BG3]):
```
- My words of advice for #nextmittee
    - 0. We all make mistakes
    - 1. Book a holiday, take a break
    - 2. Do things because they make sense, not because tradition
    - 3. Be professional, people look at UCC
    - 4. Talk to people, find a mentor, ask questions
    - 5. Be prepared to challenge peers
    - 6. Take a step back, don't lose your vision
    - 7. Acknowledge your peers
    - 8. Don't assume it makes an ass out of u and me
    - 9. Listen to advice, don't take it
```

## Vice President's Report
- Have been less available for UCC business this week than hoped due to Uni work
  - As such have been less in-touch with the goings on this week, but eager to see things resolved fairly
- Attended a meeting with Westpac to be added as an approver for the account
- Considering running a(n intro) hardware-focused tech talk in a free slot later in the semester
  - Need to organize material and probably actual hardware to give to people to play with...

## Secretary's Report

## Treasurer's Report
- We still have money
- I'm getting thoroughly confused about where some of the money goes or appears from
  - We randomly got about $8 in bags that are not mentioned anywhere that I can find
  - If people want to donate, please put it on their account and then use `dispense donate`, it makes my life easier
- Weekly reminder to Felix that I'm the treasurer now, not the VP
- Update: I have now figured out where the money went!! Books are up to date.

## Fresher Rep's Report
- Nothing to report

## OCM Reports

### David Adams [DBA]
  - Put events up some time in the past
  - Have been communicating with Makers about collaboration for Project Night
  - Actively considering resigning
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Machine Technical Reports
=========================

## Servers
- Merlo is having problems mounting homes on reboot
  - This is actually important
- New-Undead-Maltair is now alive and working (the new HP DL380p G8 server, that is)
  - Thanks to [BOB] for setting that up
  - A number of VMs have been migrated back over 

## Network
- Clubroom ethernet port 11 has died (most probably)

## Desktops

## Misc.
- SW webcam is still broken
  - Might need a shorter stretch of cable for some reason
  - Needs looking in to
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New equipment
=============
- Drive caddies for the Cisco server

Drinks and Snacks
=================
- Thanks to [NTU] for doing a drinks run

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External Entities
=================

## Mail
- Check the mail!
	- Not done

## Guild/SOC
- Next SOC meeting 10th April 2019
  - [MPT] volunteers as tribute
- Need to check whether OCMs are allowed to submit EMPs for club events, not just exec

## Other Entities

Events
======

## Fresher Welcome - [MPT]
- Handover guide
  - Not done

## Tech talks - [FVP]
- Talk on Tuesday went well
- Thanks to [MPT] and [AJT] for organising the pizza run
- [FVP] still needs to prepare the slides for next week's session :-3
  - Assistance would be very much appreciated

## Vive nights - [GIR]
- Reminder from [GIR] to put the cables back in the Vive box

## Movie nights
- Nothing happened for 2 weeks
- Anyone want to run them? Otherwise let's cancel
  - [JGM] speaks for keeping them, building attendance
  - [JWB] thinks that events usually drop off and don't come back, so unlikely
  - [MPT] It doesn't cost us to keep running them

## Camp - [FVP], [MPT]
- [FVP] sent the google drive link to [MPT]
- Action: [FVP] Collate camp docs from 2018 and organise time with [MPT] to work on the EMP/RMP stuff
- EMP needs to be completed 8 weeks prior to the event
  - [MPT] is planning to look through EMP material after the meeting

*[FVP], [MSX], and Finn enter 15:09*

## Dine Below the Line
- No news from other clubs yet.

## Cameron Hall Quiz Night - [THA], [JGM]
- [JGM] Didn't show up to the meeting cause he didn't realize it would be organized on Facebook
  - Have now sent apologies
- [THA] Budget not changed since then, minutes will be sent on to committee when they are had

## Sam @ Aristotle Metadata - Talk on startups (5-12 May??)
- Time to get advertising started
  - DO THIS ASAP
  - Action: [JGM] Get advertising started for talk
  - [FVP] Need to talk to Sam about the material to present and what sort of venue he wants
  - [MLG] What attendance is expected? Can ask for a lecture room
- Book a venue
  - Action: [MPT] Talk to UWA Venues

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Action Items from 2019-03-15
============================

- [MPT] Write handover doc for fresher welcome
  - Not done yet

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General Business
================

- Chair passed to [FVP]

- Wheel applications
  - [DAS] Donald Sutherland
	- [FVP] Motion to add [DAS] to wheel
	- [420] seconds
	- Passes unanimously

- [MLG] Motion for this meeting to deal with any complaints brought up prior to today or to elevate it to the relevant body
  - [THA] seconds
  - [MPT] agrees
  - Passes unanimously

- [FVP] Issues have been reported with [BOB]'s behaviour
  - previously been called a complaint
  - no official complaint has been made

Discussion begins

*FIRE ALARM GOES OFF*
*Meeting is adjourned due to fire alarm*
*Reconvined outside at 15:28*

Discussion

*[BOB] arrives at 15:50*

Discussion

*Chair is passed from [FVP] to [THA]*
[TEC] Motion to move back to somewhere with table and chairs, probably Cameron hall loft
[FVP] Seconds
Passes, 6:1:1 (probably)

*Meeting moves back to Cameron Hall*

Discussion

[JGM] Motion to dismiss, as this dispute has not been raised in accordance with section 22 of the constitution.
[MPT] Seconds
- [FVP] Proposes vote by secret ballet
*[MSX] declare no conflict of interest, [FVP] declares no conflict of interest*
- [THA] Motion fails 1:4:2
[FVP] I would like to propose a motion to give [BOB] a formal warning as a member of the club for the comments he made to [MSX]
- No second

Discussion

- [FVP] Motion to grant [MSX] a week of leave effective immediately
- [TEC] seconds
- Passes unanimously

Discussion

- [THA] I would like to put forward a motion that this committee apologises to [BOB] for our treatment of him over the last three weeks
- [FVP] seconds
- Passes unanimously
- [THA] Our apologies

- Committee defers all other general business to next meeting

*Meeting closed XX:XX*

Current Action Items
====================
- [JGM] Get advertising started for tech talk
- [MPT] Talk to UWA Venues about location for tech talk
- [FVP] Collate camp docs from 2018 and organise time with [MPT] to work on the EMP/RMP stuff
- [MPT] Write handover doc for fresher welcome
- [committee] Deal with other general business that was not considered this week