University Computer Club Committee Meeting Minutes 2024-04-12
Attendance
- [BLU] Grace Fowler, President
- [SEB] Bones Gazey, Vice President
- [KKZ] Ariel Carter, Secretary
- [ROY] Roy Xu, Ordinary Committee Member
- [DOC] Diarmuid O'Connor, Ordinary Committee Member
- [LCY] Lo Chien-Yi
- [BRD] Cormac Sharkey
- [MCW] Lara Frjec
Apologies
- [LHP] Lauren Pudney, Ordinary Committee Member
- [SVN] Lyla Peng, Fresher Representative
- [GPO] Gary O'Donovan, Treasurer
Absences
Start Time
-
16:53
-
[SEB] is chairing the meeting today.
Committee Reports
President's Report
- Haven't done much, been busy
Vice President's Report
- did tests - didnt do much for club
- spoke to roy abt testing things for r710s but forgor to bring it in
Secretary's Report
- Helped run UniLAN.
- Was super fun!
- Probably our most successful one so far.
- I forgor
- Went to project Night
Treasurer's Report
-
Westpac Main $6,562.90
-
Westpac Savings $46,250.12
-
Westpac Card $36.71
-
Guild Account $X,XXX
-
Not here
Fresher Rep's Report
- Nothing to report this week
OCM Reports
-
[ROY]
- Helped run UniLAN
- Was excellent!
- Pushing backups building (we are so close!)
- Went to project Night
- Helped run UniLAN
-
[DOC]
- Helped with the front desk and some miscellaneous stuff at UniLAN
- Other than that, busy week
-
[LHP]
- Nothing to report
- Busy week :(
Action Items from Last Meeting
-
[GPO] to find cartridges for new printer
- Not here
-
[ROY] to check mail
- done.
-
[GPO] and [DOC] will email past tech talk people for requests.
- Not here.
- In progress.
- [GPO] found a potential contact.
-
Need to decide on manufacturer for stickers.
- Talk to gary's sibling about prices.
-
[GPO] will make new project night poster and make recurring EMP.
- EMP done (up until Oct.)
- Need posters for several locations.
-
[GPO] will try to get Commbank account sorted so we can start going into this.
- Not here.
-
Committee/Wheel: Write data retention policy.
- In progress.
-
Advertise in CS building for Project Night.
- Don't have a poster yet.
-
Exec to sign Tenancy agreement.
- Will start tonight.
-
[BLU] to update the ACNC personal page with [SEB] as VP.
- Not done.
-
[ROY] will continue with setup for Apple developer account.
- Resubmitted case, DUNS eligibility fixed.
Machine Technical Reports
Servers
-
Tech meeting is next Monday.
-
We want to approve a budget beforehand.
-
[SEB] moves to approve budget for LSI9211
- $40 each. Need 3.
- $120 all up.
- Unanimous.
-
[SEB] moves to approve budget for HDD
- around $1200.
- $191 for a spare. x2
- $1550 all up.
- Unanimous.
-
[SEB] moves to approve budget for slimline sata adapter
- Maximum of $50 for each slimline sata to 2.5" ssd (x2)
- $100 total.
- Unanimous.
Network
Desktops
- People keep moving the mouses and not replacing them.
Miscellaneous
New Equipment
Drinks and Snacks
- [SEB] actions [BLU] to make a shopping list.
External Entities
- Has been checked.
- Haven't started filtering email domains yet.
Guild/SOC
- Next SOCPAC around 30th April.
Tenancy
-
Need to sign new tenancy agreement.
- Will do tonight.
-
Need to ask about poles for desks and hole in the wall from the pole falling over.
Other Entities
Westpac
-
Need to book a meeting.
-
[SEB] actions themselves to set up a when2meet.
ACNC
- Need to update details for this year.
- Committee members.
- Financial details/revenue.
Apple
- Ongoing.
- Resubmitted the case according to the Apple staff.
- They didn't read the documents submitted.
Events
Past Events
Charity Vigil
- Need to ask [GPO] about fridge money for Charity Vigil.
UniLAN
- Was good.
- Having wrap up meeting next week.
Confirmed Events
Project Night
Tech Talks
-
Git Good talk was pushed back to next week.
-
Need to advertise again.
- [KKZ] will reach out to other clubs about advertising.
-
More tech talks in the works.
50th Anniversary
- No updates.
- [BLU] will write tshirt competition update and reminder announcement.
- Competition will end week 8.
- [SEB] will make 'Soviet Russian Gag' shirt.
50th Anniversary LAN
Sit Down Dinner
- Waiting on [GPO] and University Club for booking.
- Need to discuss exactly when it will start.
Tentative/Future Events
Joint Camp
-
We normally hold it the weekend after exams (around 15th November), but it's already booked for that weekend.
- UniGames and uniSFA are fine with booking it for the weekend after.
- Around 23rd November.
-
[BLU] will send invites for camp subcomm server.
Club Collaboration
- [BLU] will talk to Alex from UWAES collab.
- They are hosting a Minecraft Server.
Closed Section
Door Applications
General Business
Important/Get Done Soon
-
Food run!!!
-
[SEB] actions [LHP] to figure out what ebergy drinks we can fit in the vending machine.
-
Get a working projector.
- Want more than 3k >=1080p lumens preferably.
- Actioned [ROY] to speak to [GPO] to figure out what specs we need for the new projector.
Miscellaneous
Major plan/ideas to do this year
New equipment we should get
- Printer cartidgres
Action Items
-
[GPO] to find cartridges for new printer
-
[ROY] to check mail
-
[GPO] and [DOC] will email past tech talk people for requests.
-
Need to decide on manufacturer for stickers.
-
[GPO] will make new project night poster and make recurring EMP.
-
[GPO] will try to get Commbank account sorted so we can start going into this.
-
Committee/Wheel: Write data retention policy.
-
Advertise in CS building for Project Night.
-
Exec to sign Tenancy agreement.
-
[BLU] to update the ACNC personal page with [SEB] as VP.
-
[ROY] will continue with setup for Apple developer account.
-
[BLU] will make a shopping list.
-
[SEB] will set up a when2meet for Westpac.
-
[SEB] will make 'Soviet Russian Gag' shirt.
-
[KKZ] will reach out to other clubs about advertising.
End time
- 17:28